Butts County HVAC Maintenance Services ITB 25-14 2025
Butts CountyCounty · Butts County, GA- Due
- Jul 24, 2025
- Deadline passed
- Posted
- Jun 10, 2025
- Contract term
- 1 year
- Primary contact
- JoAnna Phillips
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THE 30-SECOND BRIEF
Butts County Board of Commissioners is soliciting bids for HVAC Repair and Maintenance Services for 22 county-owned facilities. The contract will cover routine and on-call services for a twelve-month period, with renewal options.
HVAC Repair and Maintenance Services
Relevant experience and qualifications (25%), Responsiveness and approach to preventive maintenance (20%), Pricing and cost-effectiveness (25%), Emergency response capabilities (15%), References and past performance (15%)
SUMMARY
Butts County Board of Commissioners is soliciting bids for HVAC Repair and Maintenance Services for 22 county-owned facilities. The contract will cover routine and on-call services for a twelve-month period, with renewal options.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
HVAC Repair and Maintenance Services
REQUIRED ATTACHMENTS
9- Submittal Checklist
- Bidder Information Sheet
- Maintenance Services Cost Proposal Form
- W-9
- Bid Authorization Affidavit
- Georgia Security & Immigration Compliance Act Affidavit & Agreement
- Non-Conflict of Interest statement
- References
- Supplier Inclusion Program information
REQUIRED STAFFING
HVAC Technician, Apprentice/Helper
- Submit to
- 625 West Third Street, Suite 4, Jackson, Georgia 30233
- Scope location
- various Butts County Government locations
- Reported agency
- Butts County Board of Commissioners
Questions about this RFP
How do I respond to this ITB from Butts County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 24, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 625 West Third Street, Suite 4, Jackson, Georgia 30233. For questions, contact JoAnna Phillips.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including Butts County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is JoAnna Phillips. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Technician, Apprentice/Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC Repair and Maintenance Services. Proposals should clearly address how each deliverable will be met.
Can I search ITBs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications (25%), Responsiveness and approach to preventive maintenance (20%), Pricing and cost-effectiveness (25%), Emergency response capabilities (15%), References and p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Butts County?
All active and historical solicitations from Butts County are tracked and searchable. As a county agency, Butts County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submittal Checklist, Bidder Information Sheet, Maintenance Services Cost Proposal Form, W-9, Bid Authorization Affidavit, Georgia Security & Immigration Compliance Act Affidavit & Agreement, Non-Confl. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Butts County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: various Butts County Government locations. Review the full solicitation for detailed scope requirements.