Broome County Lease of a Folding and Inserting Machine Bid 2026
Broome County, Broome, NY·County
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- Primary Contact
- Kayleigh Vavra · (607) 778-8000
- Contract Term
- 4 years
- Scope Location
- Broome, NY
- Submission Address
- 60 Hawley St, Binghamton, NY, 13902
SUMMARY
Broome County is soliciting bids for a 4-year lease agreement for one new, automated folder/inserter system for the Real Property Tax Service. Equipment specifications include a minimum speed of 3,800 envelopes per hour, a 40,000 monthly duty cycle, a 7-inch touchscreen, and a 325-sheet document feeder capacity. Media handling must support variable-page mailings for documents 5.1" to 9.1" wide and 3.5" to 14" high. The contract includes delivery, configuration, testing, operator training, and an on-site service maintenance agreement with annual preventative maintenance and a 24-hour service call-back window. Bids are due by September 16, 2026, at 2:00 PM at 60 Hawley St, Binghamton, NY.
REQUIRED DELIVERABLES
Automated folder/inserter system, Delivery, Configuration, Testing, Operator training, On-site service maintenance agreement
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Broome County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 60 Hawley St, Binghamton, NY, 13902. For questions, contact Kayleigh Vavra.
Where can I find more RFPs from Broome County?
All active and historical solicitations from Broome County are tracked and searchable. As a county agency, Broome County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Broome County for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Broome County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayleigh Vavra at (607) 778-8000. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Broome, NY. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Automated folder/inserter system, Delivery, Configuration, Testing, Operator training, On-site service maintenance agreement. Proposals should clearly address how each deliverable will be met.
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