Brooks County Schools Installation of Paging and Intercom Systems RFP 2026
Brooks County School DistrictSchool · Quitman, GA- Due
- May 1, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Reggie Lee
- (229) 630-2661
The 30-second brief
Brooks County Schools is soliciting proposals for the installation and support of paging and intercom systems at five locations: Brooks County High School, Brooks County Middle School, J. H. Wells Center Campus, North Brooks Elementary School, and Quitman Elementary School. The scope of work includes daily two-way communication for classrooms, emergency notifications, calendar-based scheduling, graphical user interface, audio file distribution, UPS installation, cabling, programming, and training. Vendors must provide a one-year warranty and maintenance support. A mandatory site visit period is available from April 1–30, 2026, by appointment. Sealed proposals are due by May 1, 2026, at 12:00 PM local time at the J. H. Wells Center in Quitman, GA. Evaluation criteria include project cost (20 pts), technical specifications (15 pts), experience (5 pts), maintenance (5 pts), and timeline (5 pts).
Paging and intercom system, UPS, Cabling, Programming, Commissioning, Training, Documentation, Maintenance and tech support
Total Project Cost (20 pts), Technical Specifications (15 pts), Vendor Experience (5 pts), Maintenance & Support (5 pts), Implementation Timeline (5 pts)
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Summary
Brooks County Schools is soliciting proposals for the installation and support of paging and intercom systems at five locations: Brooks County High School, Brooks County Middle School, J. H. Wells Center Campus, North Brooks Elementary School, and Quitman Elementary School.
The scope of work includes daily two-way communication for classrooms, emergency notifications, calendar-based scheduling, graphical user interface, audio file distribution, UPS installation, cabling, programming, and training. Vendors must provide a one-year warranty and maintenance support. A mandatory site visit period is available from April 1–30, 2026, by appointment. Sealed proposals are due by May 1, 2026, at 12:00 PM local time at the J. H. Wells Center in Quitman, GA. Evaluation criteria include project cost (20 pts), technical specifications (15 pts), experience (5 pts), maintenance (5 pts), and timeline (5 pts).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Paging and intercom system
- UPS
- Cabling
- Programming
- Commissioning
- Training
- Documentation
- Maintenance and tech support
REQUIRED ATTACHMENTS
4- Contractor Affidavit (E-Verify)
- Proof of Workers’ Compensation Insurance
- Employer’s Liability Insurance
- General Liability Insurance
- Submit to
- J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643
- Scope location
- Quitman, GA; Morven, GA
- Reported agency
- Brooks County Schools
Questions about this RFP
How do I respond to this RFP from Brooks County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: J. H. Wells Center, 1081 Barwick Road, Quitman, GA 31643. For questions, contact Reggie Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Brooks County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Reggie Lee at (229) 630-2661. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Paging and intercom system, UPS, Cabling, Programming, Commissioning, Training, Documentation, Maintenance and tech support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total Project Cost (20 pts), Technical Specifications (15 pts), Vendor Experience (5 pts), Maintenance & Support (5 pts), Implementation Timeline (5 pts)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Brooks County School District?
All active and historical solicitations from Brooks County School District are tracked and searchable. As a school agency, Brooks County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Contractor Affidavit (E-Verify), proof of Workers’ Compensation Insurance, Employer’s Liability Insurance, General Liability Insurance. Review the full document from Brooks County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Quitman, GA; Morven, GA. Review the full solicitation for detailed scope requirements.