Boulder Valley School District RE-2 IT Network Refresh E-rate RFP 26-01 2025
Boulder Valley School District RE-2School · Boulder, CO- Due
- Aug 28, 2025
- Deadline passed
- Posted
- Jul 31, 2025
- Contract term
- 1 year
- Primary contact
- Erika Olberding
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THE 30-SECOND BRIEF
Boulder Valley School District is seeking proposals for an E-rate eligible IT network refresh, including the replacement of wired and wireless infrastructure and a management solution. Proposals are due by August 28, 2025, via the BidNet portal.
Proposal, Pricing (Attachments B2 and B3), Network Refresh Requirements (Attachment D), E-Rate SPIN number
Cost for Eligible Hardware & Services (21%), Network Management (20%), Network Automation (15%), Network Visibility (10%), Network Hygiene (6%), Wired/Wireless (10%), Vendor Expertise (7%), Project Management (5%), Warranty (6%)
SUMMARY
Boulder Valley School District is seeking proposals for an E-rate eligible IT network refresh, including the replacement of wired and wireless infrastructure and a management solution. Proposals are due by August 28, 2025, via the BidNet portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Proposal
- Pricing (Attachments B2 and B3)
- Network Refresh Requirements (Attachment D)
- E-Rate SPIN number
REQUIRED ATTACHMENTS
3- Attachment A - Declaration & Signature Page
- Attachment B - Pricing
- Attachment C - Draft Contracts
REQUIRED STAFFING
Project Management Professional (PMP)
- Submit to
- BidNet (http://www.bidnetdirect.com/colorado/boulder-valley-school-district)
- Duration
- 72 months
- Scope location
- Boulder, CO
- Reported agency
- Boulder Valley School District
Questions about this RFP
How do I respond to this RFP from Boulder Valley School District RE-2?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: BidNet (http://www.bidnetdirect.com/colorado/boulder-valley-school-district). For questions, contact Erika Olberding.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Boulder Valley School District RE-2 in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Olberding. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Management Professional (PMP). Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Pricing (Attachments B2 and B3), Network Refresh Requirements (Attachment D), E-Rate SPIN number. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost for Eligible Hardware & Services (21%), Network Management (20%), Network Automation (15%), Network Visibility (10%), Network Hygiene (6%), Wired/Wireless (10%), Vendor Expertise (7%), Project Ma..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Boulder Valley School District RE-2?
All active and historical solicitations from Boulder Valley School District RE-2 are tracked and searchable. As a school agency, Boulder Valley School District RE-2 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Declaration & Signature Page, Attachment B - Pricing, Attachment C - Draft Contracts. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Boulder Valley School District RE-2 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Boulder, CO. Review the full solicitation for detailed scope requirements.