Borough of Carlisle Telecommunications System Replacement & Services RFP No. BOC-4-26 2026
Borough of Carlisle, Borough of Carlisle, PA·City
- Primary Contact
- Richard JT Juday · (717) 249-4422
- Contract Term
- 3 years
- Scope Location
- Carlisle, PA
- Submission Address
- Reception Desk, Borough Hall, 53 W. South Street, Carlisle, PA 17013
SUMMARY
The Borough of Carlisle is seeking proposals for a turn-key replacement of its existing Avaya phone system with a modern Unified Communications solution (UCaaS, On-Premise, or Hybrid) across seven key municipal locations.
EVALUATION CRITERIA
Qualifications, Solution Fit, Capacity, Cost
REQUIRED DELIVERABLES
Summary Cover Sheet, Table of Contents, Letter of Transmittal, Profile of Proposer, Qualifications and Experience, Scope Section / Technical Response, Insurance and Bonds, Fees and Contracts
REQUIRED ATTACHMENTS
Appendix A - Fee Schedule, Appendix B - Performance Bond Form, Appendix C - Payment Bond Form, Pennsylvania Public Works Employment Verification Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Borough of Carlisle?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Reception Desk, Borough Hall, 53 W. South Street, Carlisle, PA 17013. For questions, contact Richard JT Juday.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Solution Fit, Capacity, Cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Borough of Carlisle?
All active and historical solicitations from Borough of Carlisle are tracked and searchable. As a city agency, Borough of Carlisle regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of August 25, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Fee Schedule, Appendix B - Performance Bond Form, Appendix C - Payment Bond Form, Pennsylvania Public Works Employment Verification Form. Review the full document from Borough of Carlisle for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Borough of Carlisle in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Richard JT Juday at (717) 249-4422. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Carlisle, PA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Summary Cover Sheet, Table of Contents, Letter of Transmittal, Profile of Proposer, Qualifications and Experience, Scope Section / Technical Response, Insurance and Bonds, Fees and Contracts. Proposals should clearly address how each deliverable will be met.
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