Ballard Community School District - Request for Proposal for Lawn Care Services (2026)
Ballard Community School DistrictSchool · Huxley, IA- Due
- Oct 26, 2026
- 9 days left
- Posted
- Oct 1, 2026
- Contract term
- 3 years
- Primary contact
- Dani Trimble
- (515) 597-2811
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THE 30-SECOND BRIEF
The Ballard Community School District is seeking proposals for comprehensive lawn care services across four school locations and the bus barn facility in Huxley, Slater, and Cambridge, Iowa. The contract spans three years, beginning March 2027 and ending November 2030, covering weekly mowing, spraying for broadleaf and fertilizer, sport field maintenance for approximately 160,000 sq ft, 5 fertilizer applications, insecticide and herbicide applications, deep tine aeration, seeding with bluegrass and ryegrass, and topdressing. Proposals are due by October 26, 2026, at 2:00 p.m., submitted to the Ballard Administration Office in Huxley, Iowa. Vendors must provide proof of workers compensation, general liability, and auto liability insurance with limits not less than $1,000,000. Evaluation criteria include qualifications, cost of services, and adherence to proposal requests.
Spraying, Mowing, Sport Fields, Fertilizer, Insecticide and herbicide, Deep tine aeration, Seed, Topdressing
Qualifications, Cost of services, Adherence to proposal requests
SUMMARY
The Ballard Community School District is seeking proposals for comprehensive lawn care services across four school locations and the bus barn facility in Huxley, Slater, and Cambridge, Iowa.
The contract spans three years, beginning March 2027 and ending November 2030, covering weekly mowing, spraying for broadleaf and fertilizer, sport field maintenance for approximately 160,000 sq ft, 5 fertilizer applications, insecticide and herbicide applications, deep tine aeration, seeding with bluegrass and ryegrass, and topdressing. Proposals are due by October 26, 2026, at 2:00 p.m., submitted to the Ballard Administration Office in Huxley, Iowa. Vendors must provide proof of workers compensation, general liability, and auto liability insurance with limits not less than $1,000,000. Evaluation criteria include qualifications, cost of services, and adherence to proposal requests.
EVALUATION CRITERIA
3- Qualifications
- Cost of services
- Adherence to proposal requests
REQUIRED DELIVERABLES
8- Spraying
- Mowing
- Sport Fields
- Fertilizer
- Insecticide and herbicide
- Deep tine aeration
- Seed
- Topdressing
REQUIRED ATTACHMENTS
Attachment A, Certificates of insurance coverage (Workers Compensation, General Liability, Auto Liability)
- Submit to
- Ballard Administration Office, 509 North Main Avenue, Huxley, Iowa 50124 or email to [email protected]
- Scope location
- Huxley, IA
Questions about this RFP
How do I respond to this RFP from Ballard Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ballard Administration Office, 509 North Main Avenue, Huxley, Iowa 50124 or email to [email protected]. For questions, contact Dani Trimble.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ballard Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dani Trimble at (515) 597-2811. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Spraying, Mowing, Sport Fields, Fertilizer, Insecticide and herbicide, Deep tine aeration, Seed, Topdressing. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Cost of services, Adherence to proposal requests" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ballard Community School District?
All active and historical solicitations from Ballard Community School District are tracked and searchable. As a school agency, Ballard Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 26, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A, Certificates of insurance coverage (Workers Compensation, General Liability, Auto Liability). Review the full document from Ballard Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huxley, IA. Review the full solicitation for detailed scope requirements.