Arkansas State University - Fire Watch Services - RFP #27-11 (2026)
Arkansas State University, Jonesboro, AR·Higher Ed
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- Primary Contact
- Lisa Glasco · (870) 972-2028
- Contract Term
- 5 years
- Duration
- 84 months
- Scope Location
- State University, AR
- Submission Address
- Arkansas State University, Procurement Services, PO Box 1860, State University, AR 72467-1860 or 2713-A Pawnee Street, State University, AR 72467
SUMMARY
Arkansas State University is seeking qualified fire watch personnel and related services for buildings and facilities located on a college campus. Fire watch services are intended to protect life safety, property, and continuity of operations whenever fire protection systems are impaired, or conditions exist that require more continuous monitoring for fire hazards. Services are generally on-call for emergencies with little warning; the company must have the ability to have 2 personnel on-site within 8 hours of a request and sustain operations for up to 10 consecutive days. Proposals are due by October 15, 2026, at 11:00 A.M. CST. The initial contract term is for five years with options for two one-year extensions.
EVALUATION CRITERIA
Vendor's overall proposal content (20%), Vendor's experience (20%), Vendor's performance of Similar Engagements (20%), Recommendations and/or references from third parties (10%), Cost of Services (30%)
REQUIRED DELIVERABLES
1 Fire Watch Guard per Hour, Other Expenses (Itemized) per Hour
REQUIRED ATTACHMENTS
Proposal Signature Page, Information for Evaluation, Official Solicitation Price Sheet, Combined Certifications Form, Copy of Prospective Contractor's Equal Opportunity Policy, Signed addenda
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Arkansas State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Arkansas State University, Procurement Services, PO Box 1860, State University, AR 72467-1860 or 2713-A Pawnee Street, State University, AR 72467. For questions, contact Lisa Glasco.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's overall proposal content (20%), Vendor's experience (20%), Vendor's performance of Similar Engagements (20%), Recommendations and/or references from third parties (10%), Cost of Services (30%..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Arkansas State University?
All active and historical solicitations from Arkansas State University are tracked and searchable. As a higher ed agency, Arkansas State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Signature Page, Information for Evaluation, Official Solicitation Price Sheet, Combined Certifications Form, Copy of Prospective Contractor's Equal Opportunity Policy, Signed addenda. Review the full document from Arkansas State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Arkansas State University in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lisa Glasco at (870) 972-2028. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: State University, AR. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 Fire Watch Guard per Hour, Other Expenses (Itemized) per Hour. Proposals should clearly address how each deliverable will be met.
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