Annual Requirements Contract for Grounds Maintenance of the Entertainment District, Project 23-0248
City of Arlington, City of Arlington, TX·City
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- Reported Agency
- ARLINGTON
- Primary Contact
- James Orloski · 817-459-5479
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Entertainment District
SUMMARY
This document is a staff report recommending the authorization of an annual requirements contract for grounds maintenance of the Entertainment District with Whitmore & Sons, Inc. The contract is for weekly maintenance of medians and rights-of-way, including mowing, trimming, edging, and litter removal. The estimated amount is $164,802.
EVALUATION CRITERIA
Operational planning, Experience/References, Price
REQUIRED DELIVERABLES
Weekly maintenance of medians and rights-of-way including mowing, trimming, edging, and litter removal.
REQUIRED ATTACHMENTS
Bid file, Notarized Form 1295
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Arlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 28, 2023. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact James Orloski.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Operational planning, Experience/References, Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Arlington?
All active and historical solicitations from City of Arlington are tracked and searchable. As a city agency, City of Arlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid file, Notarized Form 1295. Review the full document from City of Arlington for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Arlington in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Orloski at 817-459-5479. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Entertainment District. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly maintenance of medians and rights-of-way including mowing, trimming, edging, and litter removal.. Proposals should clearly address how each deliverable will be met.
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