Yuma County HR Employee Benefit Consultant & Actuarial Services RFP #YCBCIB2026
Yuma CountyCounty · Yuma County, AZ- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 20, 2026
- Contract term
- 1 year
- Primary contact
- Karla Vazquez
- (928) 373-1013
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THE 30-SECOND BRIEF
Yuma County is seeking proposals for comprehensive employee benefit consulting, insurance brokerage, and actuarial services for the Yuma County Employee Benefit Trust. The initial term is one year starting August 15, 2026, with four optional one-year renewals.
One original and 2 exact hard copies, One electronic copy on flash drive in native Word or Excel
Administrative/Member/Account Service Capabilities, Overall Costs, Organizations Strength and Stability, Strength of Provider Network
SUMMARY
Yuma County is seeking proposals for comprehensive employee benefit consulting, insurance brokerage, and actuarial services for the Yuma County Employee Benefit Trust. The initial term is one year starting August 15, 2026, with four optional one-year renewals.
EVALUATION CRITERIA
4- Administrative/Member/Account Service Capabilities
- Overall Costs
- Organizations Strength and Stability
- Strength of Provider Network
REQUIRED DELIVERABLES
One original and 2 exact hard copies, One electronic copy on flash drive in native Word or Excel
REQUIRED ATTACHMENTS
6- Cover Letter/Executive Summary
- Questionnaire
- Offeror’s Statement & Acceptance Form
- Rates
- Exhibit A Confidential/Proprietary Submittal Form
- Exhibit B Deviations
- Submit to
- 197 South Main Street, Yuma, Arizona 85364
- Duration
- 60 months
- Scope location
- Yuma, AZ
Questions about this RFP
How do I respond to this RFP from Yuma County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 197 South Main Street, Yuma, Arizona 85364. For questions, contact Karla Vazquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Yuma County in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karla Vazquez at (928) 373-1013. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and 2 exact hard copies, One electronic copy on flash drive in native Word or Excel. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Administrative/Member/Account Service Capabilities, Overall Costs, Organizations Strength and Stability, Strength of Provider Network" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Yuma County?
All active and historical solicitations from Yuma County are tracked and searchable. As a county agency, Yuma County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter/Executive Summary, Questionnaire, Offeror’s Statement & Acceptance Form, Rates, Exhibit A Confidential/Proprietary Submittal Form, Exhibit B Deviations. Review the full document from Yuma County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yuma, AZ. Review the full solicitation for detailed scope requirements.