Wilmette Village RFP 24087 Copier Leases and Maintenance
Wilmette village (pt.)City · Wilmette village (pt.), IL- Due
- Jan 9, 2025
- Deadline passed
- Posted
- Dec 13, 2024
- Contract term
- 5 years
- Primary contact
- Cliff Ruemmler
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THE 30-SECOND BRIEF
The Village of Wilmette is seeking bids for a five (5) year operating lease agreement for copy machines, including maintenance, repairs, parts, and consumable supplies. The solicitation details requirements for copier functionality, network integration, maintenance, training, and contractual terms.
Copier lease and maintenance services
Responsive Bid that is most advantageous to the Village.
SUMMARY
The Village of Wilmette is seeking bids for a five (5) year operating lease agreement for copy machines, including maintenance, repairs, parts, and consumable supplies. The solicitation details requirements for copier functionality, network integration, maintenance, training, and contractual terms.
EVALUATION CRITERIA
Responsive Bid that is most advantageous to the Village.
REQUIRED DELIVERABLES
Copier lease and maintenance services
REQUIRED ATTACHMENTS
14- Bid Cover Sheet
- Bidder Information Sheet
- Summary Bid Sheet
- Base Bid Sheets
- Specifications
- Reference Form
- Bid Exceptions Sheet
- Bid Affirmation and Certification Pages
- Certification of Compliance
- Required Operating Lease Agreement(s)
- Other Marketing Material
- Appendix One (Contract)
- Attachment One (Contractor's Bid)
- Attachment Two (Existing Copier Specifications)
- Submit to
- DemandStar.com
- Duration
- 60 months
- Scope location
- Wilmette
- Reported agency
- Village of Wilmette
Questions about this RFP
How do I respond to this RFP from Wilmette village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 9, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: DemandStar.com. For questions, contact Cliff Ruemmler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Wilmette village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cliff Ruemmler. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Copier lease and maintenance services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsive Bid that is most advantageous to the Village." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wilmette village (pt.)?
All active and historical solicitations from Wilmette village (pt.) are tracked and searchable. As a city agency, Wilmette village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Cover Sheet, Bidder Information Sheet, Summary Bid Sheet, Base Bid Sheets, Specifications, Reference Form, Bid Exceptions Sheet, Bid Affirmation and Certification Pages, Certification of Complianc. Review the full document from Wilmette village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilmette. Review the full solicitation for detailed scope requirements.