William Rainey Harper College RFP Software-as-a-Service Platform for Peer Mentoring Program 2026
William Rainey Harper CollegeHigher Ed · Palatine, IL- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Contract term
- 1 year
- Primary contact
- Elvia Fernandez
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THE 30-SECOND BRIEF
William Rainey Harper College is seeking proposals for a comprehensive, cloud-based Software-as-a-Service (SaaS) platform to support its Peer Mentoring Program (SOAR+). The platform should manage the entire mentoring lifecycle, including recruitment, matching, onboarding, engagement, and outcomes assessment, with robust reporting and analytics capabilities. The deadline for proposals is April 15, 2026.
Software-as-a-Service (SaaS) platform for Peer Mentoring Program, Implementation services, Training, And ongoing technical support.
Compliance with Request for Proposals, Quality of Response, Services to be Provided, Schedule, Qualifications & Experience, Costs (Price).
SUMMARY
William Rainey Harper College is seeking proposals for a comprehensive, cloud-based Software-as-a-Service (SaaS) platform to support its Peer Mentoring Program (SOAR+).
The platform should manage the entire mentoring lifecycle, including recruitment, matching, onboarding, engagement, and outcomes assessment, with robust reporting and analytics capabilities. The deadline for proposals is April 15, 2026.
EVALUATION CRITERIA
6- Compliance with Request for Proposals
- Quality of Response
- Services to be Provided
- Schedule
- Qualifications & Experience
- Costs (Price)
REQUIRED DELIVERABLES
4- Software-as-a-Service (SaaS) platform for Peer Mentoring Program
- Implementation services
- Training
- Ongoing technical support
REQUIRED ATTACHMENTS
8- References form
- Pricing proposal
- SaaS Total Cost of Ownership (TCO) Pricing Table
- Business Organization details
- Tax Compliance Affidavit
- Anti-Collusion Affidavit and Consultant's Certification
- Conflict of Interest Form
- Business Enterprise Program (BEP) Utilization Plan and Letter of Intent
- Submit to
- https://www.dropbox.com/request/wC07uYSZ9FvxQEi5WcOx
- Duration
- 60 months
- Scope location
- Palatine, Illinois
Questions about this RFP
How do I respond to this RFP from William Rainey Harper College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.dropbox.com/request/wC07uYSZ9FvxQEi5WcOx. For questions, contact Elvia Fernandez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including William Rainey Harper College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elvia Fernandez. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Software-as-a-Service (SaaS) platform for Peer Mentoring Program, Implementation services, Training, And ongoing technical support.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with Request for Proposals, Quality of Response, Services to be Provided, Schedule, Qualifications & Experience, Costs (Price)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from William Rainey Harper College?
All active and historical solicitations from William Rainey Harper College are tracked and searchable. As a higher ed agency, William Rainey Harper College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: References form, Pricing proposal, SaaS Total Cost of Ownership (TCO) Pricing Table, Business Organization details, Tax Compliance Affidavit, Anti-Collusion Affidavit and Consultant's Certification, C. Review the full document from William Rainey Harper College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Palatine, Illinois. Review the full solicitation for detailed scope requirements.