Village of Schaumburg - Website Strategy, Design, Development & Ongoing Services - 2026-RFP-061
Schaumburg village (pt.)City · Schaumburg, IL- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 23, 2026
- Contract term
- 1 year
- Primary contact
- Tara Reid
- (847) 923-4710
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THE 30-SECOND BRIEF
The Village of Schaumburg, IL seeks a full-service partner for website strategy, design, content management system (CMS) development, copywriting, migration, accessibility compliance (ADA, WCAG 2.1 Level AA), hosting, maintenance, and ongoing support. The project covers a coordinated digital portfolio for three distinct websites: the Village of Schaumburg website, Al Larson Cultural Center, and 90 North. Optional add-on services include agenda and meeting management, FOIA request management, community engagement, and chatbot/AI technology. Proposals are due by Friday, October 16, 2026, at 4:00 pm via the OpenGov e-Procurement Portal. Questions are due by October 9, 2026, at 12:00 pm. The initial contract term is for one year with three optional one-year extensions.
Firm Qualifications, Relevant Experience and Key Personnel (20%), Project Understanding, Proposed Approach and Work Plan (30%), CMS, Technical Solution and Ongoing Support (25%), Cost (25%)
SUMMARY
The Village of Schaumburg, IL seeks a full-service partner for website strategy, design, content management system (CMS) development, copywriting, migration, accessibility compliance (ADA, WCAG 2.1 Level AA), hosting, maintenance, and ongoing support.
The project covers a coordinated digital portfolio for three distinct websites: the Village of Schaumburg website, Al Larson Cultural Center, and 90 North. Optional add-on services include agenda and meeting management, FOIA request management, community engagement, and chatbot/AI technology. Proposals are due by Friday, October 16, 2026, at 4:00 pm via the OpenGov e-Procurement Portal. Questions are due by October 9, 2026, at 12:00 pm. The initial contract term is for one year with three optional one-year extensions.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Detail_Exceptions_Sheet.pdf, Certificate of Insurance naming Village of Schaumburg as additional insured with Additional Insured Endorsement, authorized person information, Equal Employment Opportunity compliance confirmation, bid sheet confirmation, indemnification confirmation, not barred by law certification, not delinquent in payment certification, drug-free workplace certification, substance-abuse program certification, Illinois Human Rights Act compliance confirmation
- Submit to
- https://procurement.opengov.com/portal/villageofschaumburg
- Duration
- 48 months
- Scope location
- Schaumburg, IL
- Reported agency
- Village of Schaumburg
Questions about this RFP
How do I respond to this RFP from Schaumburg village (pt.)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/villageofschaumburg. For questions, contact Tara Reid.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Schaumburg village (pt.) in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tara Reid at (847) 923-4710. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Qualifications, Relevant Experience and Key Personnel (20%), Project Understanding, Proposed Approach and Work Plan (30%), CMS, Technical Solution and Ongoing Support (25%), Cost (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Schaumburg village (pt.)?
All active and historical solicitations from Schaumburg village (pt.) are tracked and searchable. As a city agency, Schaumburg village (pt.) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detail_Exceptions_Sheet.pdf, Certificate of Insurance naming Village of Schaumburg as additional insured with Additional Insured Endorsement, authorized person information, Equal Employment Opportunit. Review the full document from Schaumburg village (pt.) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Schaumburg, IL. Review the full solicitation for detailed scope requirements.