Village of Oak Lawn RFP 2024 Managed Print Solutions
Oak Lawn village, Oak Lawn village, IL·City
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- Reported Agency
- Village of Oak Lawn
- Primary Contact
- IT Director
- Contract Term
- 3 years
- Scope Location
- Oak Lawn, IL
- Submission Address
- [email protected]
SUMMARY
The Village of Oak Lawn is seeking proposals for a Managed Print Solution. The scope of work includes printer maintenance services, the leasing of approximately 16 new multifunction printers (MFPs), managed print services, and automated toner/supplies replenishment for an existing fleet that includes 26 additional non-leased printers. The Village aims to reduce its printing footprint by driving use toward shared MFPs and enforcing black and white printing defaults. The solution must be cloud-based with no on-premise server requirements. The contract term is 3 years with two 1-year renewal options. Proposals are due by November 22, 2024, at 5:00 PM CST via email to [email protected]. A mandatory intent to respond email is requested by November 15, 2024.
EVALUATION CRITERIA
Quality, reliability, capability, reputation, expertise, cost
REQUIRED DELIVERABLES
Executive Summary, Proposed Fee Structure, Implementation Plan, Proof of Insurance, Illinois Secretary of State corporate annual report
REQUIRED ATTACHMENTS
Illinois Secretary of State Department of Business Services records, Illinois Department of Revenue registration
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Oak Lawn village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 22, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact IT Director.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality, reliability, capability, reputation, expertise, cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Oak Lawn village?
All active and historical solicitations from Oak Lawn village are tracked and searchable. As a city agency, Oak Lawn village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Illinois Secretary of State Department of Business Services records, Illinois Department of Revenue registration. Review the full document from Oak Lawn village for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oak Lawn village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is IT Director. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Lawn, IL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Proposed Fee Structure, Implementation Plan, Proof of Insurance, Illinois Secretary of State corporate annual report. Proposals should clearly address how each deliverable will be met.
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