Ventura County Transportation Commission - VCTC Intercity Transit Regional Fixed Route Service - RFP No. 2627-001-FR (2026)
Ventura County Transportation CommissionSpecial District · Camarillo,, CA- Due
- Dec 4, 2026
- 49 days left
- Posted
- Oct 9, 2026
- Contract term
- 5 years
- Primary contact
- Mike Houser
- (805) 652-1591 ext 121
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THE 30-SECOND BRIEF
The Ventura County Transportation Commission seeks proposals for the operation of VCTC Intercity Transit regional fixed-route bus services. The scope involves operating six regional transit routes connecting Ventura County with Santa Barbara and Los Angeles counties, managing vehicle maintenance, fare collection, customer service, and staffing. The fleet includes approximately 41 buses (diesel and fully electric) and a mobility support van. The base contract term is five years and 57 days, with two optional two-year extensions. Submission deadline is December 4, 2026, at 1:00 p.m. local time. An optional pre-proposal meeting is scheduled for October 20, 2026, and written questions are due by November 10, 2026. Evaluation criteria include project understanding and approach, quality and responsiveness, staff qualifications, subcontractor qualifications, and cost.
Fixed-route intercity bus transportation services, Vehicle maintenance, Fare collection, Customer service call center operations, Reporting
Project understanding and approach, Quality, clarity, and responsiveness, Qualifications and availability of key staff, Sub-contractor's qualifications, Past experience with VCTC, Relevant experience with programs of similar scope and size, Creativity and innovation, Use of electrically powered and plug-in hybrid support vehicles, Innovation and leveraging of technologies, Reasonableness of cost and compensation proposed
SUMMARY
The Ventura County Transportation Commission seeks proposals for the operation of VCTC Intercity Transit regional fixed-route bus services.
The scope involves operating six regional transit routes connecting Ventura County with Santa Barbara and Los Angeles counties, managing vehicle maintenance, fare collection, customer service, and staffing. The fleet includes approximately 41 buses (diesel and fully electric) and a mobility support van. The base contract term is five years and 57 days, with two optional two-year extensions. Submission deadline is December 4, 2026, at 1:00 p.m. local time. An optional pre-proposal meeting is scheduled for October 20, 2026, and written questions are due by November 10, 2026. Evaluation criteria include project understanding and approach, quality and responsiveness, staff qualifications, subcontractor qualifications, and cost.
EVALUATION CRITERIA
12- Project understanding and approach
- Quality
- Clarity
- Responsiveness
- Qualifications and availability of key staff
- Sub-contractor's qualifications
- Past experience with VCTC
- Relevant experience with programs of similar scope and size
- Creativity and innovation
- Use of electrically powered and plug-in hybrid support vehicles
- Innovation and leveraging of technologies
- Reasonableness of cost and compensation proposed
REQUIRED DELIVERABLES
5- Fixed-route intercity bus transportation services
- Vehicle maintenance
- Fare collection
- Customer service call center operations
- Reporting
REQUIRED ATTACHMENTS
10- Exhibit 3 - Required Forms A-J
- Financial portfolio
- Wage table
- Non-Collusion Affidavit
- Certificate of Compliance
- W-9
- Workers Compensation Insurance Certificate
- Buy America Certificate
- Federal Motor Vehicle Safety Standards certification
- Certification of Primary Participant regarding disbarment
REQUIRED STAFFING
16- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Ventura, CA
Questions about this RFP
How do I respond to this RFP from Ventura County Transportation Commission?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mike Houser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Ventura County Transportation Commission in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Houser at (805) 652-1591 ext 121. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: General Manager, Assistant General Manager, Operations Manager, Training and Safety Manager, Assistant Training and Safety Manager, Maintenance Manager, Operations Supervisor, Dispatch Supervisor, Maintenance Supervisor, Dispatcher, Driver, Maintenance Technician, Parts Clerk, Fare Collection Clerk,. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Fixed-route intercity bus transportation services, Vehicle maintenance, Fare collection, Customer service call center operations, Reporting. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project understanding and approach, Quality, clarity, and responsiveness, Qualifications and availability of key staff, Sub-contractor's qualifications, Past experience with VCTC, Relevant experience..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ventura County Transportation Commission?
All active and historical solicitations from Ventura County Transportation Commission are tracked and searchable. As a special district agency, Ventura County Transportation Commission regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 3 - Required Forms A-J, Financial portfolio, Wage table, Non-Collusion Affidavit, Certificate of Compliance, W-9, Workers Compensation Insurance Certificate, Buy America Certificate, Federal M. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Ventura County Transportation Commission for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ventura, CA. Review the full solicitation for detailed scope requirements.