University of Toledo Comprehensive Campus Bookstore and Retail Services RFP FY27-03
University Of Toledo, Toledo, OH·Higher Ed
- Reported Agency
- University of Toledo
- Primary Contact
- Kim Sutton
- Contract Term
- 5 years
- Scope Location
- Toledo, OH
- Submission Address
- Toledo, OH
SUMMARY
The University of Toledo is soliciting proposals for the management and operation of its campus bookstore, spirit stores, and athletic retail services. The contract includes online and physical retail operations for a 5-year term with a 5-year renewal option.
EVALUATION CRITERIA
Technology and Service Delivery (30%), Financial Proposal (22%), Goals Alignment (15%), Mandatory Requirements (15%), Operations Experience (15%), Transition Management (3%)
REQUIRED DELIVERABLES
Executive Summary, Corporate Profile, Higher Education Experience, Online Bookstore Capabilities, Textbook Affordability Strategy, Spirit Store Management, Athletics Support, HSC Satellite Store Management, Staffing and Transition Plan, Technology Platform, Financial Proposals, References
REQUIRED ATTACHMENTS
Signed Cover Sheet, University Certification Form, BAA Addendum, References, Bid Bond, Proof of Insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Toledo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Toledo, OH. For questions, contact Kim Sutton.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technology and Service Delivery (30%), Financial Proposal (22%), Goals Alignment (15%), Mandatory Requirements (15%), Operations Experience (15%), Transition Management (3%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Toledo?
All active and historical solicitations from University Of Toledo are tracked and searchable. As a higher ed agency, University Of Toledo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed Cover Sheet, University Certification Form, BAA Addendum, References, Bid Bond, Proof of Insurance. Review the full document from University Of Toledo for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Toledo in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Sutton. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toledo, OH. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Corporate Profile, Higher Education Experience, Online Bookstore Capabilities, Textbook Affordability Strategy, Spirit Store Management, Athletics Support, HSC Satellite Store Management, Staffing and Transition Plan, Technology Platform, Financial Proposals, References. Proposals should clearly address how each deliverable will be met.
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