University of Oklahoma Background Check Services RFP-2027-385 2026
University Of Oklahoma-Norman Campus, Norman, OK·Higher Ed
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- Reported Agency
- University of Oklahoma-Norman Campus
- Primary Contact
- Melody Carder · (405) 325-2329
- Scope Location
- Norman, OK
- Submission Address
- [email protected]
SUMMARY
The Board of Regents of The University of Oklahoma (University) is issuing RFP-2027-385 to secure a supplier for accurate, economical, and timely background check services. The scope includes pre-employment and post-offer checks covering criminal felony and misdemeanor, employee credit, OIG exclusion, sex offender registry, SSN trace/validation, employment/education verification, professional references, global sanctions, and motor vehicle records. Services must ensure confidentiality and regulatory compliance with FCRA and EEOC through web-based access. Proposals are due by September 29, 2026, at 2:00 PM CDT via email to Melody Carder. The University is tax-exempt and requires compliance with ADA, Section 508, and WCAG 2.1 Level AA accessibility standards.
EVALUATION CRITERIA
Organization overview and experience, References, Regulatory compliance auditing procedures, Turnaround time methodology, Quality control procedures, Technical support and account management structure
REQUIRED DELIVERABLES
Proposal, Sample background screening report, Privacy and Security Data policy, Voluntary Product Accessibility Template (VPAT), Pricing proposal
REQUIRED ATTACHMENTS
General Terms and Conditions, Solicitation Rules of Usage and Definitions, Procurement Insurance Guidelines Spreadsheet, Solicitation Instructions, Solicitation Scope of Work, Pricing Proposal
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Oklahoma-Norman Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Melody Carder.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organization overview and experience, References, Regulatory compliance auditing procedures, Turnaround time methodology, Quality control procedures, Technical support and account management structure" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Oklahoma-Norman Campus?
All active and historical solicitations from University Of Oklahoma-Norman Campus are tracked and searchable. As a higher ed agency, University Of Oklahoma-Norman Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of September 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Terms and Conditions, Solicitation Rules of Usage and Definitions, Procurement Insurance Guidelines Spreadsheet, Solicitation Instructions, Solicitation Scope of Work, Pricing Proposal. Review the full document from University Of Oklahoma-Norman Campus for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Oklahoma-Norman Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melody Carder at (405) 325-2329. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Norman, OK. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal, Sample background screening report, Privacy and Security Data policy, Voluntary Product Accessibility Template (VPAT), Pricing proposal. Proposals should clearly address how each deliverable will be met.
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