University of Michigan Med School Scheduling Software RFP-0012361-TECH-2026
University Of Michigan-Ann Arbor, Ann Arbor, MI·Higher Ed
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- Reported Agency
- University of Michigan-Ann Arbor
- Primary Contact
- Codee Unsinger · (734) 647-9358
- Contract Term
- 3 years
- Scope Location
- Ann Arbor, MI
- Submission Address
- [email protected]
SUMMARY
The University of Michigan-Ann Arbor is issuing RFP-0012361-TECH-2026 to select a vendor for a modern, enterprise-grade scheduling solution for the U-M Medical School. The project requires a unified ecosystem integrating scheduling software with native hardware endpoints, including digital room signage and occupancy sensors. The scope includes Michigan Medicine facilities such as C.S. Mott Children’s Hospital and University Hospital. The contract term is for three years with options for two additional one-year extensions. Proposals must address cybersecurity (SOC2, ISO 27001), accessibility (WCAG 2.1 Level AA, VPAT), and data security requirements. Submissions are due via email to [email protected] by September 15, 2026, at 3:00 PM EDT.
EVALUATION CRITERIA
Key differentiators, project execution plan, risk management, cost, value and outcomes, staff qualifications
REQUIRED DELIVERABLES
Scheduling software, Digital room signage, Occupancy sensors, VPAT/ACR, Project organization chart, Resumes, Cost proposal spreadsheet
REQUIRED ATTACHMENTS
Excel cost spreadsheet, VPAT, Data Security Agreement, Business Associate Agreement
REQUIRED STAFFING ROLES
Project Manager, Key Personnel
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University Of Michigan-Ann Arbor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Codee Unsinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Key differentiators, project execution plan, risk management, cost, value and outcomes, staff qualifications" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Michigan-Ann Arbor?
All active and historical solicitations from University Of Michigan-Ann Arbor are tracked and searchable. As a higher ed agency, University Of Michigan-Ann Arbor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Excel cost spreadsheet, VPAT, Data Security Agreement, Business Associate Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Michigan-Ann Arbor for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Michigan-Ann Arbor in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Codee Unsinger at (734) 647-9358. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Key Personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Scheduling software, Digital room signage, Occupancy sensors, VPAT/ACR, Project organization chart, Resumes, Cost proposal spreadsheet. Proposals should clearly address how each deliverable will be met.
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