University of Michigan Med School Scheduling Software RFP-0012361-TECH-2026
University of Michigan Board of Regents, Ann Arbor, MI·State
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- Primary Contact
- Codee Unsinger · (734) 647-9358
- Contract Term
- 3 years
- Scope Location
- Ann Arbor, MI
- Submission Address
- [email protected]
SUMMARY
The University of Michigan Board of Regents is conducting a formal Request for Proposal (RFP-0012361-TECH-2026) to select a vendor for a modern, enterprise-grade scheduling solution for the U-M Medical School. The scope requires a unified ecosystem integrating scheduling software with native hardware endpoints, including digital room signage and occupancy sensors. The contract term is for three years with an option for two additional one-year extensions. Vendors must provide detailed information on cybersecurity programs, accessibility compliance (WCAG 2.1 AA), and data security. Proposals are due by September 15, 2026, at 3:00 PM EDT via email to [email protected]. Evaluation will consider executive summaries, project execution plans, and cost proposals including firm fixed prices for assessment phases.
EVALUATION CRITERIA
Service offerings, account management, value added services, understanding of scope, project execution plan, risk management, cost, value and outcomes
REQUIRED DELIVERABLES
Executive Summary, Project Execution Plan, Risk Management Considerations, Cost Proposal, Resumes, Data Security Questionnaire, Accessibility Questionnaire
REQUIRED STAFFING ROLES
Project Manager, Supplier Role, University Role
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from University of Michigan Board of Regents?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Codee Unsinger.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service offerings, account management, value added services, understanding of scope, project execution plan, risk management, cost, value and outcomes" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University of Michigan Board of Regents?
All active and historical solicitations from University of Michigan Board of Regents are tracked and searchable. As a state agency, University of Michigan Board of Regents regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University of Michigan Board of Regents for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University of Michigan Board of Regents in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Codee Unsinger at (734) 647-9358. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ann Arbor, MI. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Supplier Role, University Role. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Project Execution Plan, Risk Management Considerations, Cost Proposal, Resumes, Data Security Questionnaire, Accessibility Questionnaire. Proposals should clearly address how each deliverable will be met.
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