Township of Sumpter HVAC Preventative Maintenance and On-Call Services - RFP-26003 (2026)
Town of Sumpter, Town of Sumpter, MI·City
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- Reported Agency
- Township of Sumpter
- Primary Contact
- Ron Tabor
- Contract Term
- 2 years
- Duration
- 24 months
- Scope Location
- Belleville, MI
- Submission Address
- Sumpter Township Board Room, 23480 Sumpter Rd., Belleville, MI 48111
SUMMARY
Sumpter Township is seeking proposals from professional heating and cooling service companies for a preventative maintenance agreement covering four Township buildings and on-call services for two Township buildings. The agreement and on-call services span a period of two years, with the Township retaining an option to renew for two additional one-year periods. Vendors must provide a completed proposal form and an estimated schedule of work by July 6, 2026. The selected firm should anticipate participating in Township meetings and presenting proposed work to staff and the Township Board.
REQUIRED ATTACHMENTS
Completed proposal form, An estimated schedule of work
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Town of Sumpter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Sumpter Township Board Room, 23480 Sumpter Rd., Belleville, MI 48111. For questions, contact Ron Tabor.
Where can I find more RFPs from Town of Sumpter?
All active and historical solicitations from Town of Sumpter are tracked and searchable. As a city agency, Town of Sumpter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed proposal form, An estimated schedule of work. Review the full document from Town of Sumpter for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Sumpter in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ron Tabor. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belleville, MI. Review the full solicitation for detailed scope requirements.
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