Township of Southampton - Architect for Municipal Complex Request for Proposals - 2026
Township of SouthamptonCity · Southampton Township, NJ- Due
- Apr 14, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Primary contact
- Brandon Umba
- (609) 859-2736
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THE 30-SECOND BRIEF
Township of Southampton seeks proposals for professional architectural services for an architect to design a municipal complex at 5 Retreat Road in Southampton, NJ. The project includes municipal offices of approximately 8,500 to 9,000 square feet, volunteer emergency medical providers and a volunteer fire company space of approximately 12,500 square feet with five bays, a centralized meeting room, emergency services office space, parking, stormwater management, and landscaping. Total projected area is approximately 22,867 square feet. Services include design, cost estimating, preparation of construction documents, permits and approvals, reproduction costs, bid development, grant applications, bid evaluation, construction administration, change orders, final inspection, and project acceptance. Submission deadline is April 14, 2026 at 10:00 a.m. Respondents must have a minimum of seven years experience in full architectural services. Submissions will be evaluated based on architectural qualifications, ability to perform tasks in a timely fashion, firm experience with public bodies in Southern New Jersey, work load, completeness, and overall cost including hourly and commissioner rates.
Qualifications of the architect and respective participation, Ability to perform tasks in a timely fashion, Experience of the firm in providing similar services to other public bodies, Recent, current and projected work load, Thoroughness and completeness of the submittal, Overall cost of proposal including hourly rates and/or commissioner rates proposed
SUMMARY
Township of Southampton seeks proposals for professional architectural services for an architect to design a municipal complex at 5 Retreat Road in Southampton, NJ. The project includes municipal offices of approximately 8,500 to 9,000 square feet, volunteer emergency medical providers and a volunteer fire company space of approximately 12,500 square feet with five bays, a centralized meeting room, emergency services office space, parking, stormwater management, and landscaping.
Total projected area is approximately 22,867 square feet. Services include design, cost estimating, preparation of construction documents, permits and approvals, reproduction costs, bid development, grant applications, bid evaluation, construction administration, change orders, final inspection, and project acceptance. Submission deadline is April 14, 2026 at 10:00 a.m. Respondents must have a minimum of seven years experience in full architectural services. Submissions will be evaluated based on architectural qualifications, ability to perform tasks in a timely fashion, firm experience with public bodies in Southern New Jersey, work load, completeness, and overall cost including hourly and commissioner rates.
EVALUATION CRITERIA
Qualifications of the architect and respective participation, Ability to perform tasks in a timely fashion, Experience of the firm in providing similar services to other public bodies, Recent, current and projected work load, Thoroughness and completeness of the submittal, Overall cost of proposal including hourly rates and/or commissioner rates proposed
REQUIRED ATTACHMENTS
7- Form of Non-Collusion Affidavit
- Affirmative Action Questionnaire
- Ownership Disclosure Statement
- Request for Reference Form
- Certificate of Insurance
- Business Registration Certification
- Updated Affirmative Action report
REQUIRED STAFFING
7- Submit to
- Southampton Township, 5 Retreat Road, Southampton, NJ 08088
- Scope location
- Southampton, NJ
- Projected sq ft
- 22,867 sq ft
Questions about this RFP
How do I respond to this RFP from Township of Southampton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Southampton Township, 5 Retreat Road, Southampton, NJ 08088. For questions, contact Brandon Umba.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Southampton in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Umba at (609) 859-2736. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: principal architect, principal engineers, project managers, staff architect/senior engineer, project engineer, other technical staff, clerical staff. Proposers should demonstrate relevant qualifications and experience for each required role.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of the architect and respective participation, Ability to perform tasks in a timely fashion, Experience of the firm in providing similar services to other public bodies, Recent, current..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Southampton?
All active and historical solicitations from Township of Southampton are tracked and searchable. As a city agency, Township of Southampton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Non-Collusion Affidavit, Affirmative Action Questionnaire, Ownership Disclosure Statement, Request for Reference Form, Certificate of Insurance, Business Registration Certification, Updated Af. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Southampton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Southampton, NJ. The total projected area is 22867 sq ft. Review the full solicitation for detailed scope requirements.