Town of Huntersville Commercial Indoor Air Quality Control for HFFA Bid
Town of Huntersville, Town of Huntersville, NC·City
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- Primary Contact
- George Eversmann
- Contract Term
- 3 years
- Duration
- 36 months
- Scope Location
- Huntersville, NC
- Submission Address
- Huntersville, NC
SUMMARY
The Town of Huntersville is soliciting bids from licensed HVAC commercial contractors for the replacement of dehumidification and air flow systems at the Huntersville Family Fitness & Aquatics (HFFA) Therapy Pool. The project involves the purchase, installation, and 36-month preventive maintenance of new indoor air quality control equipment for a 200,000 cubic foot natatorium housing a 90,000-gallon pool. Scope includes decommissioning existing equipment, ensuring compliance with USA Swimming Facility Recommendations, and providing a 5-year warranty on all system parts. A mandatory pre-bid meeting is scheduled for September 30, 2025, at 11:00 AM. Bids must be accompanied by a 5% bid bond and are due by October 13, 2025, at 12:00 PM EST. The project has a required completion date of February 1, 2026.
EVALUATION CRITERIA
Lowest responsive responsible bidder, quality, performance, time specified
REQUIRED DELIVERABLES
Itemized list of equipment and price, Total project cost, Equipment warranties, Spec sheets, Digital copy on USB drive
REQUIRED ATTACHMENTS
Bid Bond, Attachment A (Standard Terms and Conditions)
REQUIRED STAFFING ROLES
Project Manager, field personnel
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Town of Huntersville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Huntersville, NC. For questions, contact George Eversmann.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible bidder, quality, performance, time specified" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Huntersville?
All active and historical solicitations from Town of Huntersville are tracked and searchable. As a city agency, Town of Huntersville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Attachment A (Standard Terms and Conditions). Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Huntersville for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Huntersville in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is George Eversmann. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntersville, NC. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, field personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized list of equipment and price, Total project cost, Equipment warranties, Spec sheets, Digital copy on USB drive. Proposals should clearly address how each deliverable will be met.
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