Town of Berthoud HVAC Preventative Maintenance and On-Call Support RFQ 2026
Town of Berthoud, Town of Berthoud, CO·City
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- Primary Contact
- Steve Hensley
- Contract Term
- 1 year
- Scope Location
- Berthoud, CO
- Submission Address
- [email protected]
SUMMARY
The Town of Berthoud is requesting quotes for year-round HVAC maintenance and on-call support for Town Hall and the Recreation Center. Quotes are due by January 5, 2026, following a mandatory walkthrough on December 17, 2025.
EVALUATION CRITERIA
Experience with commercial/municipal HVAC maintenance, Ability to meet PM schedule, PM reporting organization, Response time, Pricing structure, Qualifications of technicians, Understanding of facility needs
REQUIRED DELIVERABLES
Written quotes in PDF format, Company Information & Experience, List of technicians with qualifications, Approach to Service Delivery, Pricing Structure, References
REQUIRED ATTACHMENTS
Exhibit A-Equipment List, Exhibit B-Equipment List
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFQ from Town of Berthoud?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Steve Hensley.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with commercial/municipal HVAC maintenance, Ability to meet PM schedule, PM reporting organization, Response time, Pricing structure, Qualifications of technicians, Understanding of facilit..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Berthoud?
All active and historical solicitations from Town of Berthoud are tracked and searchable. As a city agency, Town of Berthoud regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A-Equipment List, Exhibit B-Equipment List. Review the full document from Town of Berthoud for the complete list.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Town of Berthoud in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Hensley. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Berthoud, CO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Written quotes in PDF format, Company Information & Experience, List of technicians with qualifications, Approach to Service Delivery, Pricing Structure, References. Proposals should clearly address how each deliverable will be met.
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