Thornton Festival Utility Cart and Shuttle Rentals RFQ 2026
City of Thornton cityCity · Thornton city, CO- Due
- Mar 31, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Contract term
- 1 year
- Primary contact
- Joshua Houston
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THE 30-SECOND BRIEF
Thornton is soliciting quotations from qualified vendors for the rental of utility carts and passenger shuttles for public festivals. The solicitation outlines specific requirements for the rental units, rental periods, quantities, and optional equipment. It also details the order process, delivery considerations, rental support, insurance requirements, award length, and quote submission instructions.
Rental utility carts, Passenger shuttles, Optional equipment and specialized vehicle configurations, Manufacturer specification sheets, Vendor contact information, Vendor W-9, Local business preference documentation
Evaluated price, relative pricing of electric options and optional equipment, compliance with specifications, ability to meet Thornton's needs, ability to supply electric options and specialized equipment, past performance, reference checks, ability to contract, acceptability of exceptions, local business preference
SUMMARY
Thornton is soliciting quotations from qualified vendors for the rental of utility carts and passenger shuttles for public festivals.
The solicitation outlines specific requirements for the rental units, rental periods, quantities, and optional equipment. It also details the order process, delivery considerations, rental support, insurance requirements, award length, and quote submission instructions.
EVALUATION CRITERIA
10- Evaluated price
- Relative pricing of electric options and optional equipment
- Compliance with specifications
- Ability to meet Thornton's needs
- Ability to supply electric options and specialized equipment
- Past performance
- Reference checks
- Ability to contract
- Acceptability of exceptions
- Local business preference
REQUIRED DELIVERABLES
7- Rental utility carts
- Passenger shuttles
- Optional equipment and specialized vehicle configurations
- Manufacturer specification sheets
- Vendor contact information
- Vendor W-9
- Local business preference documentation
REQUIRED ATTACHMENTS
11- Quote Form
- Acceptance of Conditions and Addenda Acknowledgement Form
- Manufacturer specification sheets or product literature
- Number of rental units available
- Maximum transportable units in a single trip
- Confirmation of ability to support all Primary Festivals
- Exceptions to terms and conditions
- Refueling/pickup requirements
- Vendor contact information
- Vendor W-9
- Local business preference documentation
- Submit to
- Email to Purchasing Analyst
- Duration
- 48 months
- Scope location
- Thornton, CO
- Reported agency
- City of Thornton
Questions about this RFP
How do I respond to this RFQ from City of Thornton city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email to Purchasing Analyst. For questions, contact Joshua Houston.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Thornton city in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Houston. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Rental utility carts, Passenger shuttles, Optional equipment and specialized vehicle configurations, Manufacturer specification sheets, Vendor contact information, Vendor W-9, Local business preference documentation. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Evaluated price, relative pricing of electric options and optional equipment, compliance with specifications, ability to meet Thornton's needs, ability to supply electric options and specialized equip..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Thornton city?
All active and historical solicitations from City of Thornton city are tracked and searchable. As a city agency, City of Thornton city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Quote Form, Acceptance of Conditions and Addenda Acknowledgement Form, Manufacturer specification sheets or product literature, number of rental units available, maximum transportable units in a singl. Review the full document from City of Thornton city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Thornton, CO. Review the full solicitation for detailed scope requirements.