Stephenson County - Phase I & II Engineering Services for CH 6 & CH 5 Roundabout - 2026
Stephenson CountyCounty · Stephenson County, IL- Due
- Nov 9, 2026
- 24 days left
- Posted
- Oct 6, 2026
- Primary contact
- Dale Rasmussen
- (815) 235-7497
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THE 30-SECOND BRIEF
The Stephenson County Highway Department is seeking Phase I and Phase II engineering services, with an option for Phase III construction inspection, for the planning and design of a roundabout at the intersection of County Highway 6 (Galena Rd) and County Highway 5 (Cedarville Rd), Section Number 24-00190-05-FP. The estimated construction cost is $3,500,000 utilizing Federal Rural and Tribal Assistance (RTA) grant funds, with Phase I and II completion targeted for a spring 2028 state letting. Specific tasks include data collection, environmental studies coordination, IDOT forms and reports, pavement design options, safety improvements, intersection evaluation, project development report (PDR), contract plans and special provisions, cost and time estimates, and right-of-way acquisition or construction easements. Proposals are due by 3:00 PM on November 9, 2026, submitted as a PDF to the Stephenson County Highway Department office at 295 W. Lamm Rd, Freeport, IL 61032 or via email to [email protected]. Selection will be based on technical approach (30%), firm experience (25%), staff capabilities (20%), and specialized expertise (25%) in compliance with Qualification Based Selection (QBS) procedures.
Technical Approach 30%, Firm Experience 25%, Staff Capabilities 20%, Specialized Expertise 25%
SUMMARY
The Stephenson County Highway Department is seeking Phase I and Phase II engineering services, with an option for Phase III construction inspection, for the planning and design of a roundabout at the intersection of County Highway 6 (Galena Rd) and County Highway 5 (Cedarville Rd), Section Number 24-00190-05-FP. The estimated construction cost is $3,500,000 utilizing Federal Rural and Tribal Assistance (RTA) grant funds, with Phase I and II completion targeted for a spring 2028 state letting.
Specific tasks include data collection, environmental studies coordination, IDOT forms and reports, pavement design options, safety improvements, intersection evaluation, project development report (PDR), contract plans and special provisions, cost and time estimates, and right-of-way acquisition or construction easements. Proposals are due by 3:00 PM on November 9, 2026, submitted as a PDF to the Stephenson County Highway Department office at 295 W. Lamm Rd, Freeport, IL 61032 or via email to [email protected]. Selection will be based on technical approach (30%), firm experience (25%), staff capabilities (20%), and specialized expertise (25%) in compliance with Qualification Based Selection (QBS) procedures.
EVALUATION CRITERIA
4- Technical Approach 30%
- Firm Experience 25%
- Staff Capabilities 20%
- Specialized Expertise 25%
- Submit to
- [email protected] or Stephenson County Highway Department office, 295 W. Lamm Rd, Freeport, IL 61032
- Scope location
- Freeport, IL
Questions about this RFP
How do I respond to this RFP from Stephenson County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Submissions should be delivered to: [email protected] or Stephenson County Highway Department office, 295 W. Lamm Rd, Freeport, IL 61032. For questions, contact Dale Rasmussen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Stephenson County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dale Rasmussen at (815) 235-7497. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Approach 30%, Firm Experience 25%, Staff Capabilities 20%, Specialized Expertise 25%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Stephenson County?
All active and historical solicitations from Stephenson County are tracked and searchable. As a county agency, Stephenson County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Stephenson County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Freeport, IL. Review the full solicitation for detailed scope requirements.