Spalding County School District Unified Safety & Security Platform RFP - 012926USSP (2026)
Spalding County School DistrictSchool · Griffin, GA- Due
- Mar 27, 2026
- Deadline passed
- Posted
- Feb 24, 2026
- Primary contact
- Lonny Harper
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THE 30-SECOND BRIEF
Griffin-Spalding County Schools seeks proposals for a single, unified safety and security platform integrating video surveillance management and recording for 1,475 existing cameras, front entry intercom/door entry systems, access control modernization for approximately 110 doors, and environmental sensors platform capability. Key requirements include bridging existing NVR/recording devices across 44 schools/facilities, deploying LPR/ALPR cameras, and providing Active Directory synchronization, RBAC, and 24/7/365 support. The proposal submission deadline is March 27, 2026, at 4:00 PM EST, preceded by a mandatory pre-proposal meeting and site walk on March 10, 2026. Proposers must submit separate itemized pricing for each phase and module, and the top three shortlisted vendors will participate in a one-month Proof of Concept (POC) on District premises.
Video management system, Recording infrastructure, LPR/ALPR cameras, 33 door entry intercom systems, Access control modernization program, Environmental sensors platform capability
Unified Platform Fit (20 points), Bridging Existing Cameras at Scale (15 points), Security, IAM, Auditing (15 points), Recording/Storage Design & Resilience (10 points), Implementation Plan & Training (15 points), Support, SLA, Warranty (10 points), Pricing & 5-Year TCO (12 points), Environmental Sensor Capability & Roadmap (3 points)
SUMMARY
Griffin-Spalding County Schools seeks proposals for a single, unified safety and security platform integrating video surveillance management and recording for 1,475 existing cameras, front entry intercom/door entry systems, access control modernization for approximately 110 doors, and environmental sensors platform capability.
Key requirements include bridging existing NVR/recording devices across 44 schools/facilities, deploying LPR/ALPR cameras, and providing Active Directory synchronization, RBAC, and 24/7/365 support. The proposal submission deadline is March 27, 2026, at 4:00 PM EST, preceded by a mandatory pre-proposal meeting and site walk on March 10, 2026. Proposers must submit separate itemized pricing for each phase and module, and the top three shortlisted vendors will participate in a one-month Proof of Concept (POC) on District premises.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Video management system
- Recording infrastructure
- LPR/ALPR cameras
- 33 door entry intercom systems
- Access control modernization program
- Environmental sensors platform capability
REQUIRED ATTACHMENTS
11- Executive summary
- Completed Compliance Matrix (Appendix B)
- Technical narrative and architecture diagram
- Questionnaire responses (Section 9)
- Implementation plan and timeline
- Support/SLA/warranty documentation
- Pricing in the required format (Section 11)
- Proposer qualifications
- Certifications
- References
- Any exceptions to RFP requirements
- Submit to
- Email: [email protected]
- Scope location
- Griffin, GA
Questions about this RFP
How do I respond to this RFP from Spalding County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email: [email protected]. For questions, contact Lonny Harper.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Spalding County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lonny Harper. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Video management system, Recording infrastructure, LPR/ALPR cameras, 33 door entry intercom systems, Access control modernization program, Environmental sensors platform capability. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Unified Platform Fit (20 points), Bridging Existing Cameras at Scale (15 points), Security, IAM, Auditing (15 points), Recording/Storage Design & Resilience (10 points), Implementation Plan & Training..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Spalding County School District?
All active and historical solicitations from Spalding County School District are tracked and searchable. As a school agency, Spalding County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Completed Compliance Matrix (Appendix B), Technical narrative and architecture diagram, Questionnaire responses (Section 9), Implementation plan and timeline, Support/SLA/warranty d. Review the full document from Spalding County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Griffin, GA. Review the full solicitation for detailed scope requirements.