Southwest Ohio Regional Transit Authority - TPA Workers' Compensation Services - RFP #127-2026 (2026)
Southwest Ohio Regional Transit AuthorityPublic Authority · Cincinnati, OH- Due
- Nov 4, 2026
- 19 days left
- Posted
- Oct 6, 2026
- Contract term
- 5 years
- Primary contact
- Katie Nussbaum
- (513) 632-7632
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THE 30-SECOND BRIEF
The Southwest Ohio Regional Transit Authority (SORTA) is seeking proposals from qualified firms to provide comprehensive Workers' Compensation Third-Party Administrator (TPA) Services. The selected firm will support SORTA in managing its self-insured Workers' Compensation program in accordance with applicable Ohio Laws and regulations, covering claims administration and management, medical management, return-to-work services, cost containment, financial management, investigations, litigation support, compliance, auditing, and reporting. The contract term shall be 5 years. Proposals are due by November 4, 2026, at 2:00 pm, with questions due by October 21, 2026. Submissions must be made electronically through the e-Procurement Portal.
Claims administration services for all covered claims, Quarterly and annual reports, Bi-weekly payment forecasts, Annual actuarial data submissions, Required regulatory filings, Audit support documentation, Claims review and reserve analysis reports, Transition assistance and data transfer services at contract expiration or termination
Project Approach (Subjective), 450; Firm and Staffing Qualifications (Subjective), 350; Price (Objective), 200
SUMMARY
The Southwest Ohio Regional Transit Authority (SORTA) is seeking proposals from qualified firms to provide comprehensive Workers' Compensation Third-Party Administrator (TPA) Services.
The selected firm will support SORTA in managing its self-insured Workers' Compensation program in accordance with applicable Ohio Laws and regulations, covering claims administration and management, medical management, return-to-work services, cost containment, financial management, investigations, litigation support, compliance, auditing, and reporting. The contract term shall be 5 years. Proposals are due by November 4, 2026, at 2:00 pm, with questions due by October 21, 2026. Submissions must be made electronically through the e-Procurement Portal.
EVALUATION CRITERIA
3- Project Approach (Subjective), 450
- Firm and Staffing Qualifications (Subjective), 350
- Price (Objective), 200
REQUIRED DELIVERABLES
Claims administration services for all covered claims, Quarterly and annual reports, Bi-weekly payment forecasts, Annual actuarial data submissions, Required regulatory filings, Audit support documentation, Claims review and reserve analysis reports, Transition assistance and data transfer services at contract expiration or termination
REQUIRED ATTACHMENTS
11- Cover Letter
- Worker's Compensation
- General Liability Insurance
- Automobile Insurance
- Crime Coverage (including theft, fraud and computer fraud)
- Professional Liability/Errors and Omissions Insurance
- Personal Property Tax Affidavit
- Certification and Restrictions on Lobbying
- Non-Collusion Statement
- Business Participation Plan
- Sub Information Form
- Submit to
- https://secure.procurenow.com/portal/go-metro
- Scope location
- Cincinnati, OH
Questions about this RFP
How do I respond to this RFP from Southwest Ohio Regional Transit Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/go-metro. For questions, contact Katie Nussbaum.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Southwest Ohio Regional Transit Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katie Nussbaum at (513) 632-7632. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Claims administration services for all covered claims, Quarterly and annual reports, Bi-weekly payment forecasts, Annual actuarial data submissions, Required regulatory filings, Audit support documentation, Claims review and reserve analysis reports, Transition assistance and data transfer services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach (Subjective), 450; Firm and Staffing Qualifications (Subjective), 350; Price (Objective), 200" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Southwest Ohio Regional Transit Authority?
All active and historical solicitations from Southwest Ohio Regional Transit Authority are tracked and searchable. As a public authority agency, Southwest Ohio Regional Transit Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Worker's Compensation, General Liability Insurance, Automobile Insurance, Crime Coverage (including theft, fraud and computer fraud), Professional Liability/Errors and Omissions Insuranc. Review the full document from Southwest Ohio Regional Transit Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cincinnati, OH. Review the full solicitation for detailed scope requirements.