Saranac Community Schools Snow Removal Services Request For Proposal 2026
Saranac Community Schools, Saranac, MI·School
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- Primary Contact
- Jason Smith · (616) 642-1400
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Saranac, MI
- Submission Address
- Saranac Community Schools Administration Building, 225 Pleasant St, Saranac, MI 48881
SUMMARY
Saranac Community Schools is seeking proposals for snow removal and salting services for the 2026/2027 season with options for renewal. Work includes plowing driveways, parking lots, blacktop areas, and entranceways at Saranac High School, Saranac Elementary School, and Saranac Central Office located in Saranac, MI. Services are triggered by a 2-inch or higher snow accumulation and must be completed by 6:30 am for school buildings and 7:30 am for the Central Office. Sealed proposals are due by 4:00 p.m. on Monday, October 12, 2026, at the Administration Building. Contractors must provide bidder qualifications, two customer references, and a description of equipment and vehicles. Insurance requirements include worker's compensation, commercial general liability of $1,000,000, and automobile liability.
EVALUATION CRITERIA
Price, quality of service, contractor's qualifications and capabilities
REQUIRED DELIVERABLES
Plowing driveways and parking lots, Plowing all blacktop areas, Plowing drive coming in off Otto Laabs Ln., Salting if needed, Plowing all entranceways leading up to the building, Hand shoveling
REQUIRED ATTACHMENTS
Bidder's qualifications, references, description of equipment and vehicles, signature sheet
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Saranac Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Saranac Community Schools Administration Building, 225 Pleasant St, Saranac, MI 48881. For questions, contact Jason Smith.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality of service, contractor's qualifications and capabilities" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Saranac Community Schools?
All active and historical solicitations from Saranac Community Schools are tracked and searchable. As a school agency, Saranac Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's qualifications, references, description of equipment and vehicles, signature sheet. Review the full document from Saranac Community Schools for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Saranac Community Schools in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Smith at (616) 642-1400. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Saranac, MI. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Plowing driveways and parking lots, Plowing all blacktop areas, Plowing drive coming in off Otto Laabs Ln., Salting if needed, Plowing all entranceways leading up to the building, Hand shoveling. Proposals should clearly address how each deliverable will be met.
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