Santa Clara Valley Water District Multi-Function Devices Lease and Maintenance RFP - VW0630
Santa Clara Valley Water DistrictUtility District · San Jose, CA- Due
- Dec 12, 2025
- Deadline passed
- Posted
- Oct 15, 2025
- Contract term
- 5 years
- Primary contact
- Kelly Grabeel
- (408) 630-2397
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THE 30-SECOND BRIEF
Santa Clara Valley Water District seeks proposals to lease, install, and maintain 71 networked multi-function devices across its facilities through 2030. Proposals are due December 12, 2025, at the San Jose submission location.
New or OEM-certified MFDs, Maintenance, Repairs, Firmware updates, Consumables management, User training, Quarterly reporting
SUMMARY
Santa Clara Valley Water District seeks proposals to lease, install, and maintain 71 networked multi-function devices across its facilities through 2030. Proposals are due December 12, 2025, at the San Jose submission location.
REQUIRED DELIVERABLES
7- New or OEM-certified MFDs
- Maintenance
- Repairs
- Firmware updates
- Consumables management
- User training
- Quarterly reporting
- Submit to
- 5750 Almaden Expressway, San Jose, California, 95118
- Scope location
- San Jose, California
Questions about this RFP
How do I respond to this RFP from Santa Clara Valley Water District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 5750 Almaden Expressway, San Jose, California, 95118. For questions, contact Kelly Grabeel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Santa Clara Valley Water District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Grabeel at (408) 630-2397. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New or OEM-certified MFDs, Maintenance, Repairs, Firmware updates, Consumables management, User training, Quarterly reporting. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Santa Clara Valley Water District?
All active and historical solicitations from Santa Clara Valley Water District are tracked and searchable. As a utility district agency, Santa Clara Valley Water District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Santa Clara Valley Water District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Jose, California. Review the full solicitation for detailed scope requirements.