Rensselaer County BALLOTS AND ABSENTEE BALLOT PACKETS RFP 2026-2029
Rensselaer CountyCounty · Rensselaer, NY- Due
- Mar 20, 2026
- Deadline passed
- Posted
- Mar 2, 2026
- Contract term
- 4 years
- Primary contact
- Mary E. Sweeney And Henry F. Zwack
- (518) 270-2990
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SUMMARY
Rensselaer County Board of Elections is seeking a qualified company to provide proposals for election vote by mail packets for primary and general elections.
This includes clear ballot election vote by mail packets with 3 envelope sets, 1 ballot, and instruction sheets. The vendor will be responsible for production, mail drop completion, secure file transfer, envelope proofs, mail data processing, USPS paperwork, sample testing, and delivery.
REQUIRED ATTACHMENTS
Certificate of Compliance with the Local Law #2
- Submit to
- Rensselaer County Government Center, 99 Troy Road, 4th Floor, Suite 403, East Greenbush, New York 12061
- Reported agency
- Rensselaer County Board of Elections
Questions about this RFP
How do I respond to this RFP from Rensselaer County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Rensselaer County Government Center, 99 Troy Road, 4th Floor, Suite 403, East Greenbush, New York 12061. For questions, contact Mary E. Sweeney And Henry F. Zwack.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Rensselaer County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary E. Sweeney And Henry F. Zwack at (518) 270-2990. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Rensselaer County?
All active and historical solicitations from Rensselaer County are tracked and searchable. As a county agency, Rensselaer County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Compliance with the Local Law #2. Review the full document from Rensselaer County for the complete list.