Oklahoma State University-Main Campus Unified Communications as a Service RFP - OSUTUL-RFP-001837-2026
Oklahoma State University-Main Campus, Stillwater, OK·Higher Ed
Track Oklahoma State University-Main Campus solicitations
Get alerted when Oklahoma State University-Main Campus posts a new RFP, and see the pre-RFP signals months before it publishes.
- Primary Contact
- Teresa Sherrill · (918) 561-1510
- Scope Location
- Tulsa, OK
- Submission Address
- [email protected]
SUMMARY
OSU-CHS seeks proposals from qualified vendors to replace its existing telephony system with a modern UCaaS solution that maintains current functionality while enhancing features and reliability. The procurement includes hardware such as Cisco VG410-24FX and VG420-48FX analog adapters, Cisco ISR 8300 routers, Cisco IP Phone 6821 units, Cisco ATA 192, software and hardware licensing, SmartNet maintenance, and installation services at Tulsa, OK. Bids are due electronically no later than Tuesday, August 4, 2026, at 3:00 PM CST, with questions due by July 28, 2026.
REQUIRED DELIVERABLES
Software and hardware licensing, CISCO VG410-24FX, CISCO VG420-48FX, Cisco ISR 8300-2N2S-4T2X, Cisco IP Phone 6821, CISCO ATA 192, Cisco VG410, VG420, And ISRs Smartnet Licensing (1, 3, And 5 Year), Installation Costs
REQUIRED ATTACHMENTS
Terms and conditions, Non-collusion Certificate, SLA, BAA, VSA, Customer references for last 3 projects of similar nature, Proposal, Separate agreement or proposed contract
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Oklahoma State University-Main Campus?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Teresa Sherrill.
Where can I find more RFPs from Oklahoma State University-Main Campus?
All active and historical solicitations from Oklahoma State University-Main Campus are tracked and searchable. As a higher ed agency, Oklahoma State University-Main Campus regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Terms and conditions, Non-collusion Certificate, SLA, BAA, VSA, Customer references for last 3 projects of similar nature, Proposal, Separate agreement or proposed contract. Review the full document from Oklahoma State University-Main Campus for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Oklahoma State University-Main Campus in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teresa Sherrill at (918) 561-1510. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Software and hardware licensing, CISCO VG410-24FX, CISCO VG420-48FX, Cisco ISR 8300-2N2S-4T2X, Cisco IP Phone 6821, CISCO ATA 192, Cisco VG410, VG420, And ISRs Smartnet Licensing (1, 3, And 5 Year), Installation Costs. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.