Nottoway County Public Schools Lawn Care and Grounds Maintenance Services RFP 26-0001
- Due
- Jun 23, 2025
- Deadline passed
- Posted
- Jun 2, 2025
- Contract term
- 1 year
- Primary contact
- Robbie Templeton
- (434) 292-1160
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THE 30-SECOND BRIEF
Nottoway County Public Schools is seeking proposals from qualified contractors for comprehensive lawn care and grounds maintenance services for the Educational Complex and the School Board Office for the 2025-2026 fiscal year, with options for annual renewal.
Lawn Maintenance Services, Landscaping Services (Optional/As Needed), Seasonal clean-up (spring and fall)
Price and value, Experience and qualifications, Service plan and responsiveness, References and past performance, Insurance and licensing compliance
SUMMARY
Nottoway County Public Schools is seeking proposals from qualified contractors for comprehensive lawn care and grounds maintenance services for the Educational Complex and the School Board Office for the 2025-2026 fiscal year, with options for annual renewal.
EVALUATION CRITERIA
5- Price and value
- Experience and qualifications
- Service plan and responsiveness
- References and past performance
- Insurance and licensing compliance
REQUIRED DELIVERABLES
3- Lawn Maintenance Services
- Landscaping Services (Optional/As Needed)
- Seasonal clean-up (spring and fall)
REQUIRED ATTACHMENTS
7- Company background and years of experience
- List of current and past school or government clients
- Detailed pricing structure (per location or total)
- Description of equipment to be used
- Staffing plan and availability
- Certificate of insurance (including general liability and workers' compensation)
- References (minimum 3)
- Submit to
- PO Box 47, Nottoway, VA 2395
- Duration
- 36 months
- Scope location
- Crewe, VA
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Questions about this RFP
How do I respond to this RFP from Nottoway County Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO Box 47, Nottoway, VA 2395. For questions, contact Robbie Templeton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Nottoway County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robbie Templeton at (434) 292-1160. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lawn Maintenance Services, Landscaping Services (Optional/As Needed), Seasonal clean-up (spring and fall). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and value, Experience and qualifications, Service plan and responsiveness, References and past performance, Insurance and licensing compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Nottoway County Public Schools?
All active and historical solicitations from Nottoway County Public Schools are tracked and searchable. As a school agency, Nottoway County Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and years of experience, List of current and past school or government clients, Detailed pricing structure (per location or total), Description of equipment to be used, Staffing pla. Review the full document from Nottoway County Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Crewe, VA. Review the full solicitation for detailed scope requirements.