Northwest Missouri State University Audio Visual Production for Commencement RFP B240 - 2026
Northwest Missouri State University, Maryville, MO·Higher Ed
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- Primary Contact
- Ben Jermain · (660) 562-1570
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Maryville, MO
- Submission Address
- Maryville, MO
SUMMARY
Northwest Missouri State University is soliciting proposals for comprehensive Audio Visual Production Services for its Winter and Spring commencement ceremonies under RFP B240. The contractor will provide all labor, equipment, and technical support for events typically held at Bearcat Arena, including two rear projection screens, high-quality video switching, audio reinforcement, stage lighting, and live streaming services. Specific equipment requirements include Epson 16k laser projectors, Panasonic 4K broadcast cameras, Yamaha QL1 digital audio consoles, and confetti displays. The contract period runs from October 1, 2026, through September 30, 2027, with four optional one-year renewals. Proposals are due September 9, 2026, at 2:00 PM via the Workday Strategic Sourcing portal or physical delivery to the Purchasing Department in Maryville, MO.
EVALUATION CRITERIA
Cost (40%), Qualifications (30%), Method of Performance (30%)
REQUIRED DELIVERABLES
Audio Visual Production, Live Streaming Service, Digital Copy of Ceremony, Setup and Strike Down
REQUIRED ATTACHMENTS
Exhibit A Price Sheet, Exhibit B Renewal Sheet, Exhibit C Business Entity Certification, Exhibit D Offeror's Qualifications, Exhibit E Offeror's References, Exhibit F Service and Support, Submittals Checklist
REQUIRED STAFFING ROLES
webcast technician, video director, camera operators, audio engineer, confetti display tech
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Northwest Missouri State University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Maryville, MO. For questions, contact Ben Jermain.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40%), Qualifications (30%), Method of Performance (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Northwest Missouri State University?
All active and historical solicitations from Northwest Missouri State University are tracked and searchable. As a higher ed agency, Northwest Missouri State University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A Price Sheet, Exhibit B Renewal Sheet, Exhibit C Business Entity Certification, Exhibit D Offeror's Qualifications, Exhibit E Offeror's References, Exhibit F Service and Support, Submittals C. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Northwest Missouri State University for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Northwest Missouri State University in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Jermain at (660) 562-1570. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maryville, MO. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: webcast technician, video director, camera operators, audio engineer, confetti display tech. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Audio Visual Production, Live Streaming Service, Digital Copy of Ceremony, Setup and Strike Down. Proposals should clearly address how each deliverable will be met.
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