Newberry County HVAC Maintenance for County Facilities RFP 2026-09
Newberry County, Newberry County, SC·County
Track Newberry County solicitations
Get alerted when Newberry County posts a new RFP, and see the pre-RFP signals months before it publishes.
- Reported Agency
- County of Newberry
- Primary Contact
- Crystal Waldrop · (803) 321-2100
- Contract Term
- 3 years
- Scope Location
- Newberry, SC
- Submission Address
- Newberry County Courthouse Annex, Procurement Department, 1309 College Street, Newberry, S.C. 29108
SUMMARY
Newberry County is soliciting proposals for regularly scheduled HVAC maintenance across 35 county facilities for an initial three-year term. Services include filter replacement, coil cleaning, and system inspections, with proposals due by June 3, 2026.
EVALUATION CRITERIA
Qualifications (25), Experience (25), References (25), Costs (25)
REQUIRED DELIVERABLES
Executive Summary, Vendor Profile, Cost Information, Background, References, Litigation History, Vendor Information Form, Price Proposal Form
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Newberry County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Newberry County Courthouse Annex, Procurement Department, 1309 College Street, Newberry, S.C. 29108. For questions, contact Crystal Waldrop.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (25), Experience (25), References (25), Costs (25)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Newberry County?
All active and historical solicitations from Newberry County are tracked and searchable. As a county agency, Newberry County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Newberry County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Newberry County in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Crystal Waldrop at (803) 321-2100. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newberry, SC. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Executive Summary, Vendor Profile, Cost Information, Background, References, Litigation History, Vendor Information Form, Price Proposal Form. Proposals should clearly address how each deliverable will be met.
Bring us your territory.
We'll show you what is forming.
B2G and SLED sales intelligence. Surface government procurement signals from 100,000+ state, local, and education agencies months before the RFP.