Mariposa County Request for Proposals for Copier Replacement and Maintenance 2021
Mariposa CountyCounty · Mariposa County, CA- Due
- Dec 6, 2021
- Deadline passed
- Posted
- Nov 1, 2021
- Contract term
- 5 years
- Primary contact
- Leigh Westerlund
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THE 30-SECOND BRIEF
Mariposa County is seeking proposals from qualified organizations to provide printer and copier replacement and maintenance services. The primary objectives include creating an optimization and standardization strategy for the copier fleet, reducing printing costs, improving customer service, and minimizing downtime. The County aims to reduce the number of machines on-site while supporting staff needs. The successful proposal will result in a five-year agreement covering both lease and maintenance. Proposals are due by December 6, 2021, and should be submitted to Leigh Westerlund via email.
All copiers are maintained, Configured and repaired by the vendor. Vendor(s) shall be required to interact with the County of Mariposa’s technical services staff to coordinate configurations and protocols.
SUMMARY
Mariposa County is seeking proposals from qualified organizations to provide printer and copier replacement and maintenance services.
The primary objectives include creating an optimization and standardization strategy for the copier fleet, reducing printing costs, improving customer service, and minimizing downtime. The County aims to reduce the number of machines on-site while supporting staff needs. The successful proposal will result in a five-year agreement covering both lease and maintenance. Proposals are due by December 6, 2021, and should be submitted to Leigh Westerlund via email.
REQUIRED DELIVERABLES
All copiers are maintained, Configured and repaired by the vendor. Vendor(s) shall be required to interact with the County of Mariposa’s technical services staff to coordinate configurations and protocols.
REQUIRED ATTACHMENTS
Exhibit 1
- Submit to
- [email protected]
Questions about this RFP
How do I respond to this RFP from Mariposa County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 6, 2021. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Leigh Westerlund.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Mariposa County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leigh Westerlund. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: All copiers are maintained, Configured and repaired by the vendor. Vendor(s) shall be required to interact with the County of Mariposa’s technical services staff to coordinate configurations and protocols.. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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Where can I find more RFPs from Mariposa County?
All active and historical solicitations from Mariposa County are tracked and searchable. As a county agency, Mariposa County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit 1. Review the full document from Mariposa County for the complete list.