Student Online Registration System
Lexington School District 1School · Lexington, SC- Due
- Feb 12, 2025
- Deadline passed
- Posted
- Jan 17, 2025
- Contract term
- 1 year
- Primary contact
- Melissa Saul
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THE 30-SECOND BRIEF
Lexington County School District One (LCSD1) is soliciting proposals for an out-of-the-box Software as a Service (SaaS) student online registration system for new student enrollment and annual returning student registration. The solution must be customizable, user-friendly for parents, and fully compatible with Google Chrome. Key technical requirements include integration with PowerSchool SIS, OneRoster Server, or Active Directory, and support for Google OAUTH2, LDAPS, or SAML. Data must be encrypted at rest and in transport, residing within the contiguous United States, and comply with FERPA, COPPA, and HIPAA. The contract term is one year with four one-year renewal options, totaling a maximum of five years. Proposals are due by February 12, 2025, at 3:00 PM ET. A redacted copy of the technical proposal is strongly encouraged.
Technical Proposal, Cost Proposal, Redacted Copy, USB with PDF versions, Service Provider Security Assessment Questionnaire
Proposed Solution (60%), Qualifications/Experience (20%), Price (20%)
SUMMARY
Lexington County School District One (LCSD1) is soliciting proposals for an out-of-the-box Software as a Service (SaaS) student online registration system for new student enrollment and annual returning student registration.
The solution must be customizable, user-friendly for parents, and fully compatible with Google Chrome. Key technical requirements include integration with PowerSchool SIS, OneRoster Server, or Active Directory, and support for Google OAUTH2, LDAPS, or SAML. Data must be encrypted at rest and in transport, residing within the contiguous United States, and comply with FERPA, COPPA, and HIPAA. The contract term is one year with four one-year renewal options, totaling a maximum of five years. Proposals are due by February 12, 2025, at 3:00 PM ET. A redacted copy of the technical proposal is strongly encouraged.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Technical Proposal
- Cost Proposal
- Redacted Copy
- USB with PDF versions
- Service Provider Security Assessment Questionnaire
REQUIRED ATTACHMENTS
3- Attachment One - Scope of Work/Specifications
- Attachment Two - Service Provider Security Assessment Questionnaire
- Attachment Three - Offeror's Checklist
- Submit to
- 100 Tarrar Springs Road, Lexington, South Carolina 29072
- Duration
- 60 months
- Scope location
- Lexington, SC
- Reported agency
- Lexington County School District One
Questions about this RFP
How do I respond to this RFP from Lexington School District 1?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 100 Tarrar Springs Road, Lexington, South Carolina 29072. For questions, contact Melissa Saul.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington School District 1 in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Saul. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Technical Proposal, Cost Proposal, Redacted Copy, USB with PDF versions, Service Provider Security Assessment Questionnaire. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Solution (60%), Qualifications/Experience (20%), Price (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington School District 1?
All active and historical solicitations from Lexington School District 1 are tracked and searchable. As a school agency, Lexington School District 1 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment One - Scope of Work/Specifications, Attachment Two - Service Provider Security Assessment Questionnaire, Attachment Three - Offeror's Checklist. Review the full document from Lexington School District 1 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, SC. Review the full solicitation for detailed scope requirements.