Lancaster County Election Ballot Printing and Mail Processing Services RFP 23-034
Lancaster County, Lancaster County, PA·County
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- Primary Contact
- Miguel Rivera · (717) 299-8258
- Scope Location
- Lancaster, PA
- Submission Address
- Purchasing Department Office, 150 North Queen Street, Suite 712, Lancaster PA 17603
SUMMARY
The County of Lancaster, on behalf of the Lancaster County Board of Elections, is soliciting proposals for the printing and furnishing of election ballots, including absentee and mail-in ballots, along with mail processing services. The contract covers multiple election cycles including the 2024 General Primary and General Election, 2025 Municipal Primary and Municipal Election, 2026 General Primary and General Election, and 2027 Municipal Primary and Municipal Election. Proposals must be submitted in a sealed package clearly marked with the project title and bid number 23-034. Submissions are due by 11:00 A.M. on September 13, 2023, at the Purchasing Department Office in Lancaster, PA. A public bid opening will occur at the same time and location.
REQUIRED DELIVERABLES
Election Ballot Printing, Absentee Ballots, Mail-In Ballots, Mail Processing Services
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Lancaster County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 13, 2023. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Purchasing Department Office, 150 North Queen Street, Suite 712, Lancaster PA 17603. For questions, contact Miguel Rivera.
Where can I find more RFPs from Lancaster County?
All active and historical solicitations from Lancaster County are tracked and searchable. As a county agency, Lancaster County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Lancaster County for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lancaster County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Miguel Rivera at (717) 299-8258. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lancaster, PA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Election Ballot Printing, Absentee Ballots, Mail-In Ballots, Mail Processing Services. Proposals should clearly address how each deliverable will be met.
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