Laketran and BCRTA - Propane Autogas for Vehicles - ITB #2606 (2026)
Lake Regional Transit Authority (Laketran)Public Authority · Grand River, OH- Due
- Oct 28, 2026
- 12 days left
- Posted
- Sep 30, 2026
- Contract term
- 5 years
- Primary contact
- Renée Ramsey
- (440) 350-1010
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THE 30-SECOND BRIEF
Laketran and Butler County Regional Transit Authority (BCRTA) are seeking competitive sealed bids from qualified, licensed bulk fuel distributors for the continuous supply and delivery of HD-5 Propane Autogas for vehicle fleets. The contract duration is for a 5-year term covering calendar years 2027 through 2031, based upon the Mont Belvieu, Texas weekly average spot price plus a per-gallon markup. Delivery locations include Laketran at 555 Lakeshore Blvd., Painesville Township, OH; Geauga Transit at 12555 Merritt Rd., Chardon, OH; and BCRTA at 3045 Moser Court, Hamilton, OH. Estimated annual usage is approximately 350,000 gallons for Laketran, 22,000 gallons for Geauga Transit, and 50,000 gallons for BCRTA. Bids are due by 2:00 PM EST on October 28, 2026, with a deadline for written questions on October 21, 2026, at 4:00 PM. Required submissions include Attachment A Pricing Form, W-9, Certificate of Insurance, and various compliance attachments.
HD-5 Propane Autogas
Lowest 5-year average Per Gallon Markup for that specific location
SUMMARY
Laketran and Butler County Regional Transit Authority (BCRTA) are seeking competitive sealed bids from qualified, licensed bulk fuel distributors for the continuous supply and delivery of HD-5 Propane Autogas for vehicle fleets.
The contract duration is for a 5-year term covering calendar years 2027 through 2031, based upon the Mont Belvieu, Texas weekly average spot price plus a per-gallon markup. Delivery locations include Laketran at 555 Lakeshore Blvd., Painesville Township, OH; Geauga Transit at 12555 Merritt Rd., Chardon, OH; and BCRTA at 3045 Moser Court, Hamilton, OH. Estimated annual usage is approximately 350,000 gallons for Laketran, 22,000 gallons for Geauga Transit, and 50,000 gallons for BCRTA. Bids are due by 2:00 PM EST on October 28, 2026, with a deadline for written questions on October 21, 2026, at 4:00 PM. Required submissions include Attachment A Pricing Form, W-9, Certificate of Insurance, and various compliance attachments.
EVALUATION CRITERIA
Lowest 5-year average Per Gallon Markup for that specific location
REQUIRED DELIVERABLES
HD-5 Propane Autogas
REQUIRED ATTACHMENTS
12- Acknowledgement of Addenda
- Attachment A - Pricing Form
- Attachment B - Contact Information and References
- Attachment C - Lobbying Form
- Attachment D - Debarment Form
- Attachment E - Standard Project Assurances
- Attachment F - Non-Collusion Form
- Attachment G - Delinquent Personal Property Form
- Attachment I - Bidder Registration Form
- Attachment N - Fair Labor Standards Act
- W-9
- Certificate of Insurance
- Submit to
- [email protected] or 555 Lakeshore Boulevard, Painesville Township, Ohio 44077
- Duration
- 60 months
- Scope location
- Painesville, OH
- Reported agency
- Laketran
Questions about this RFP
How do I respond to this Bid from Lake Regional Transit Authority (Laketran)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or 555 Lakeshore Boulevard, Painesville Township, Ohio 44077. For questions, contact Renée Ramsey.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Lake Regional Transit Authority (Laketran) in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Renée Ramsey at (440) 350-1010. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HD-5 Propane Autogas. Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest 5-year average Per Gallon Markup for that specific location" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lake Regional Transit Authority (Laketran)?
All active and historical solicitations from Lake Regional Transit Authority (Laketran) are tracked and searchable. As a public authority agency, Lake Regional Transit Authority (Laketran) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement of Addenda, Attachment A - Pricing Form, Attachment B - Contact Information and References, Attachment C - Lobbying Form, Attachment D - Debarment Form, Attachment E - Standard Project. Review the full document from Lake Regional Transit Authority (Laketran) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Painesville, OH. Review the full solicitation for detailed scope requirements.