KPUD ERP Software and Services RFP
Kitsap PUDUtility District · Poulsbo, WA- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Dec 18, 2025
- Contract term
- 1 year
- Primary contact
- Peter Dressel
- 360-626-7746
The 30-second brief
KPUD is seeking proposals for the acquisition and implementation of a cloud-based Enterprise Resource Planning (ERP) software system, including mobile capabilities, staff training, and ongoing maintenance. The system should support Finance, Payroll/HR, Utility Billing, and Integrated Infrastructure & Financial Management functions, with a requirement for online customer access. The project goal is to be fully live by January 2027.
Functionality, methodology, operation and implementation plan (50 points), Experience, References, and Qualifications (30 points), Capacity to perform the contract work (25 points), Customer Service Plan (15 points), Cost proposal/best value (30 points).
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Summary
KPUD is seeking proposals for the acquisition and implementation of a cloud-based Enterprise Resource Planning (ERP) software system, including mobile capabilities, staff training, and ongoing maintenance.
The system should support Finance, Payroll/HR, Utility Billing, and Integrated Infrastructure & Financial Management functions, with a requirement for online customer access. The project goal is to be fully live by January 2027.
EVALUATION CRITERIA
- Submit to
- [email protected]
- Reported agency
- Public Utility District No. 1 of Kitsap County (KPUD)
Questions about this RFP
How do I respond to this RFP from Kitsap PUD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. Submissions should be delivered to: [email protected]. For questions, contact Peter Dressel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Kitsap PUD in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Peter Dressel at 360-626-7746. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality, methodology, operation and implementation plan (50 points), Experience, References, and Qualifications (30 points), Capacity to perform the contract work (25 points), Customer Service P..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Kitsap PUD?
All active and historical solicitations from Kitsap PUD are tracked and searchable. As a utility district agency, Kitsap PUD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Kitsap PUD for the complete list.