Jackson Public Schools Windows 10 Managed Upgrade Proposal RFQ 2025-03-26
Jackson Public School DistrictSchool · Jackson, MS- Due
- Oct 29, 2025
- Deadline passed
- Posted
- Oct 9, 2025
- Primary contact
- Michele Mays/Tequia Odom
- 601-973-8582
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THE 30-SECOND BRIEF
Jackson Public School District is seeking proposals from qualified vendors for a managed migration solution for Windows 10 devices. The scope includes providing standardized laptops, docks, monitors, keyboards, mice, and webcams, along with end-to-end deployment services including imaging, configuration, asset tagging, and enrollment into JPSD's Microsoft Intune/Entra environment. The project aims to complete the migration by October 14, 2026.
Procurement and delivery of all hardware, barcode labeling and asset import file, full white glove deployment, weekly migration status reports, final project close-out report.
The award of contract shall be made to the Vendor responsible whose RFP, conforming to the specifications, is deemed to be the most advantageous to JPSD, price and all other factors considered.
SUMMARY
Jackson Public School District is seeking proposals from qualified vendors for a managed migration solution for Windows 10 devices.
The scope includes providing standardized laptops, docks, monitors, keyboards, mice, and webcams, along with end-to-end deployment services including imaging, configuration, asset tagging, and enrollment into JPSD's Microsoft Intune/Entra environment. The project aims to complete the migration by October 14, 2026.
EVALUATION CRITERIA
The award of contract shall be made to the Vendor responsible whose RFP, conforming to the specifications, is deemed to be the most advantageous to JPSD, price and all other factors considered.
REQUIRED DELIVERABLES
5- Procurement and delivery of all hardware
- Barcode labeling and asset import file
- Full white glove deployment
- Weekly migration status reports
- Final project close-out report
REQUIRED ATTACHMENTS
9- Certificate of Insurance
- IRS W-9 Form
- Vendor proposal with line-item breakdown for laptops
- Docks
- Monitors
- Keyboards/mice
- Webcams
- Deployment services
- Project management
Pricing grid.
- Submit to
- Jackson Public School District, Business Office, 662 S. President Street, Jackson, MS 39201
- Scope location
- Jackson, Mississippi
Questions about this RFP
How do I respond to this RFQ from Jackson Public School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Jackson Public School District, Business Office, 662 S. President Street, Jackson, MS 39201. For questions, contact Michele Mays/Tequia Odom.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Jackson Public School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michele Mays/Tequia Odom at 601-973-8582. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Procurement and delivery of all hardware, barcode labeling and asset import file, full white glove deployment, weekly migration status reports, final project close-out report.. Proposals should clearly address how each deliverable will be met.
Can I search RFQs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The award of contract shall be made to the Vendor responsible whose RFP, conforming to the specifications, is deemed to be the most advantageous to JPSD, price and all other factors considered." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jackson Public School District?
All active and historical solicitations from Jackson Public School District are tracked and searchable. As a school agency, Jackson Public School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, IRS W-9 Form, Vendor proposal with line-item breakdown for laptops, docks, monitors, keyboards/mice, webcams, deployment services, and project management. Pricing grid.. Review the full document from Jackson Public School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jackson, Mississippi. Review the full solicitation for detailed scope requirements.