Jackson County Regional Fire Service Planning and Capacity Study RFP
Jackson County Fire District 3Fire District · White City, OR- Due
- Oct 7, 2025
- Deadline passed
- Posted
- Sep 10, 2025
- Primary contact
- Stacy Maxwell
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THE 30-SECOND BRIEF
Request for proposals for a regional fire service planning and capacity study to enhance fire service efficiency and improve emergency response capabilities. The study will analyze local fire service, explore improvements in regional emergency service delivery, and may offer recommendations. The total cost shall not exceed $150,000.
Kick-off meeting with agencies, Stakeholder engagement and community input at key milestones, Interim progress reports, Draft report summarizing findings and preliminary recommendations, Final written report and presentation to agencies and stakeholders.
Qualifications and experience with regional fire/emergency service studies (25%), Technical approach and methodology, including public engagement (25%), Cost reasonableness and value (20%), Understanding of local/regional fire service context (15%), References and past performance (10%), Ability to meet the proposed timeline / proposed work plan (5%). Baseline threshold: 65 points.
SUMMARY
Request for proposals for a regional fire service planning and capacity study to enhance fire service efficiency and improve emergency response capabilities.
The study will analyze local fire service, explore improvements in regional emergency service delivery, and may offer recommendations. The total cost shall not exceed $150,000.
EVALUATION CRITERIA
Qualifications and experience with regional fire/emergency service studies (25%), Technical approach and methodology, including public engagement (25%), Cost reasonableness and value (20%), Understanding of local/regional fire service context (15%), References and past performance (10%), Ability to meet the proposed timeline / proposed work plan (5%). Baseline threshold: 65 points.
REQUIRED DELIVERABLES
5- Kick-off meeting with agencies
- Stakeholder engagement and community input at key milestones
- Interim progress reports
- Draft report summarizing findings and preliminary recommendations
- Final written report and presentation to agencies and stakeholders
REQUIRED ATTACHMENTS
9- Cover Letter / Executive Summary
- Qualifications & Experience
- Technical Approach & Methodology
- Work Plan / Timeline / Milestones
- Cost Proposal
- References & Past Performance
- Appendices – supporting documents
- Letters of commitment
- Resumes
- Submit to
- [email protected] (Electronic Submission)
- Scope location
- Jackson County fire service region
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Questions about this RFP
How do I respond to this RFP from Jackson County Fire District 3?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] (Electronic Submission). For questions, contact Stacy Maxwell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Jackson County Fire District 3 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stacy Maxwell. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Kick-off meeting with agencies, Stakeholder engagement and community input at key milestones, Interim progress reports, Draft report summarizing findings and preliminary recommendations, Final written report and presentation to agencies and stakeholders.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience with regional fire/emergency service studies (25%), Technical approach and methodology, including public engagement (25%), Cost reasonableness and value (20%), Understand..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Jackson County Fire District 3?
All active and historical solicitations from Jackson County Fire District 3 are tracked and searchable. As a fire district agency, Jackson County Fire District 3 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter / Executive Summary, Qualifications & Experience, Technical Approach & Methodology, Work Plan / Timeline / Milestones, Cost Proposal, References & Past Performance, Appendices – supportin. Review the full document from Jackson County Fire District 3 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Jackson County fire service region. Review the full solicitation for detailed scope requirements.