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RFPCLOSED

REQUEST FOR PROPOSALS # 600-11-25 Rebid

Housing Authority of the city of Pittsburgh, Pittsburgh, PA·Local Housing Authority
Dec 09, 2025
Submission Deadline
Reported: Housing Authority of the City of Pittsburgh
Brandon Havranek
412-456-5000 Ext 2890
2 year term
60 months duration
Pittsburgh, PA
Submit at: 412 Boulevard of the Allies, 6th Floor, Procurement Department, Pittsburgh, PA 15219

Summary

The Housing Authority of the City of Pittsburgh (HACP) is seeking proposals from qualified firms to provide Heating Ventilation Air Conditioning Consulting Services. The services will be Authority-Wide and are a rebid of a previous solicitation.

Evaluation Criteria

Experience of Offeror, Capacity, Proposed Fee, Methodology, MBE/WBE Participation, Section 3

Required Attachments

Attachment A – Model Form of Agreement, Attachment B – Instructions to Offerors Non-Construction Contracts, Attachment C – General Conditions for Non-Construction Contracts Section I, Attachment C.1 – Supplemental General Conditions, Attachment D – Certifications and Representations of Offerors Bidders, Attachment E – MBE/WBE Special Participation Summary, Attachment F – Section 3 Clause/Opportunities Plan and Related Data, Attachment G – Firm Demographics Form, Attachment H – Request for Taxpayer Identification Number and Certification (IRS W-9), Attachment I – Sample MBE/WBE Letter of Intent, Attachment J – FEE SHEET, Attachment K – Supplemental Information

Required Staffing Roles

Principal, Professional Engineer, Certified Energy Professional, Engineer in Training/Intern, CADD Operator, Field Engineer/Construction Administrator, Clerical

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Full Solicitation & Alerts Available

Access the full solicitation, attachments, and evaluation criteria — plus get alerted to similar RFPs before they're published.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Pittsburgh?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. Proposals should be submitted to: 412 Boulevard of the Allies, 6th Floor, Procurement Department, Pittsburgh, PA 15219. For questions, contact Brandon Havranek at 412-456-5000 Ext 2890.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Pittsburgh?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Pittsburgh. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Pittsburgh for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Pittsburgh in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brandon Havranek at 412-456-5000 Ext 2890. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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