Glynn County School System - HVAC Air Filter Change-Out Service - RFP #27-07 2026
Glynn County School District, GA·School
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- Reported Agency
- Glynn County School System
- Primary Contact
- Haley Mitchell · (912) 267-4100 ext 1216
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- Brunswick, Georgia
- Submission Address
- Haley Mitchell, Procurement Officer, Glynn County School System, 291 Community Action Drive, Brunswick, Georgia 31520
SUMMARY
The Glynn County School System is requesting proposals for HVAC air filter change-out services and the supply of steel frames and media materials for schools and administrative buildings in Brunswick, Georgia, under RFP #27-07. The project requires a single vendor to manufacture and supply steel frames and media materials, and to change media materials 5 times a year as a turnkey project. All filters must be of polyester anti-microbial material, rated at MERV 9, with non-woven polyester three denier coarse/medium/fine layers and tackifiers on the downstream layer. Frame material must be 24-gauge steel custom made to fit all units. Proposals are due by 1:00 p.m. ET on October 21, 2026, following a deadline to submit questions on September 25, 2026. The initial contract term runs from November 11, 2026, to November 30, 2027, with up to four one-year renewal options. Required insurance includes general liability of $1,000,000 per occurrence and workers compensation at statutory limits.
EVALUATION CRITERIA
COST: 60 Points, TECHNICAL MERIT: 40 Points
REQUIRED DELIVERABLES
Steel frames for air filters, Filter media materials, HVAC air filter change-out services 5 times a year, Inspection reports
REQUIRED ATTACHMENTS
Company Profile, Acknowledgement of Addenda, GSIC Affidavits for Contractor, Georgia Business License/Occupational Tax Certificate or Certificate of Authority, Contractor's License, Business Litigation information, Information on Key Employees, Implementation Plan and Timeline, Product specifications and/or complete materials listing including warranty, Cost Proposal Form, Proposal Certification, Statement of Proposer's Qualifications, Proposer's References, Contractor's Guarantee
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Glynn County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Haley Mitchell, Procurement Officer, Glynn County School System, 291 Community Action Drive, Brunswick, Georgia 31520. For questions, contact Haley Mitchell.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "COST: 60 Points, TECHNICAL MERIT: 40 Points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Glynn County School District?
All active and historical solicitations from Glynn County School District are tracked and searchable. As a school agency, Glynn County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Profile, Acknowledgement of Addenda, GSIC Affidavits for Contractor, Georgia Business License/Occupational Tax Certificate or Certificate of Authority, Contractor's License, Business Litigatio. Review the full document from Glynn County School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Glynn County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Haley Mitchell at (912) 267-4100 ext 1216. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brunswick, Georgia. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Steel frames for air filters, Filter media materials, HVAC air filter change-out services 5 times a year, Inspection reports. Proposals should clearly address how each deliverable will be met.
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