Franklin County Regional Housing & Redevelopment Authority - Housing Quality Standards (HQS) Inspections - RFP FCR 038-HQS Inspection Services (2026)
Franklin county Regional Housing AuthorityLocal Housing Authority · Turners Falls, MA- Due
- Nov 5, 2026
- 20 days left
- Posted
- Oct 1, 2026
- Contract term
- 3 years
- Primary contact
- Katelyn Reardon
- (413) 223-5220
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THE 30-SECOND BRIEF
The Franklin County Regional Housing & Redevelopment Authority is seeking proposals from qualified HQS Inspection agencies to perform Housing Quality Standards (HQS) inspections for its Section 8 Housing Choice Voucher Program in accordance with HUD regulations and 24 CFR Part 983. The scope of work includes initial inspections, biennial inspections, complaint or special inspections, emergency re-inspections, re-inspections, and no-show checks, alongside managing reports via HRA's PHA Web management software. Historical volume includes approximately 400 initial, annual, and special inspections and 230 re-inspections, emergency re-inspections, and no-show checks annually. Proposals are due by November 5, 2026, at 3:00 pm EST, with written questions accepted until October 30, 2026, at 3:00 pm EST. The contract term is for three years beginning January 1, 2027, awarded on a best-value basis.
Initial Inspection, Biennial Inspection, Complaint/Special Inspection, Emergency Re-inspection, Re-inspection, No Show, Consultation and Assistance Services
Knowledge and Technical Expertise (25), Management and Staffing (25), Agency's Prior Experience (20), Section 3 Requirements (10), Price (20)
SUMMARY
The Franklin County Regional Housing & Redevelopment Authority is seeking proposals from qualified HQS Inspection agencies to perform Housing Quality Standards (HQS) inspections for its Section 8 Housing Choice Voucher Program in accordance with HUD regulations and 24 CFR Part 983.
The scope of work includes initial inspections, biennial inspections, complaint or special inspections, emergency re-inspections, re-inspections, and no-show checks, alongside managing reports via HRA's PHA Web management software. Historical volume includes approximately 400 initial, annual, and special inspections and 230 re-inspections, emergency re-inspections, and no-show checks annually. Proposals are due by November 5, 2026, at 3:00 pm EST, with written questions accepted until October 30, 2026, at 3:00 pm EST. The contract term is for three years beginning January 1, 2027, awarded on a best-value basis.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Initial Inspection
- Biennial Inspection
- Complaint/Special Inspection
- Emergency Re-inspection
- Re-inspection
- No Show
- Consultation and Assistance Services
REQUIRED ATTACHMENTS
9- Price Proposal Template
- HUD Form 5369-B
- HUD Form 5369-C
- HUD Form 5370-C
- Section 3 Business Requirements
- Hold Harmless Agreement
- Form of Non-Collusion Affidavit
- Debarment Certification
- REAP Certificate
- Submit to
- FCRHRA 241 Millers Falls Rd, Turners Falls, MA 01376
- Scope location
- Turners Falls, MA
- Reported agency
- Franklin County Regional Housing & Redevelopment Authority
Questions about this RFP
How do I respond to this RFP from Franklin county Regional Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: FCRHRA 241 Millers Falls Rd, Turners Falls, MA 01376. For questions, contact Katelyn Reardon.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Franklin county Regional Housing Authority in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Katelyn Reardon at (413) 223-5220. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial Inspection, Biennial Inspection, Complaint/Special Inspection, Emergency Re-inspection, Re-inspection, No Show, Consultation and Assistance Services. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge and Technical Expertise (25), Management and Staffing (25), Agency's Prior Experience (20), Section 3 Requirements (10), Price (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Franklin county Regional Housing Authority?
All active and historical solicitations from Franklin county Regional Housing Authority are tracked and searchable. As a local housing authority agency, Franklin county Regional Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 5, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Template, HUD Form 5369-B, HUD Form 5369-C, HUD Form 5370-C, Section 3 Business Requirements, Hold Harmless Agreement, Form of Non-Collusion Affidavit, Debarment Certification, REAP Cer. Review the full document from Franklin county Regional Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Turners Falls, MA. Review the full solicitation for detailed scope requirements.