Francis Howell R-III School District Point-of-Sale Software Solution RFP 2026
Francis Howell R-III School District, MO·School
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- Primary Contact
- Matthew Bollwerk · (636) 851-4092
- Contract Term
- 3 years
- Scope Location
- O'Fallon, MO
- Submission Address
- 801 Corporate Centre Drive, O'Fallon, MO 63368
SUMMARY
Francis Howell R-III School District is seeking proposals for a Point-of-Sale Software Solution. The scope includes hardware, software, implementation, training, and support, with integration to Infinite Campus and RevTrak. The agreement is for SY26-27, SY27-28, and SY28-29 with renewal options.
REQUIRED DELIVERABLES
Point-of-sale meal accountability hardware, Point-of-sale software, Meal application software module, On-site setup, Implementation, Training, Phone support, Extended warranty pricing, Warranted equipment repairs, Software compatible with Infinite Campus and RevTrak, USDA/Missouri DESE compliant software, Cloud-hosted solution with redundancy and backup, Compliance with FERPA & HIPPA, Adherence to cyber security best practices, Windows 10 environment compatibility, Touch screen POS, Student identification capabilities, Allergy/note input, Prepayment acceptance, Balance display, Bonus item/meal functionality, Speed keys, Multiple ID device accommodation, USB number pad compatibility, Student buffer, Programmable menu boards, Tiered pricing, Automatic deposit, Cashier counting screen, Quick identification, Reimbursable meal definition, Transaction override, Family member linking, "no I.D." sale support, Student queuing, Adult charge protection, Meal limits, Meal/item count reporting, Cash drawer operation, User level access, Block returned checks, Security code for balance, Laptop/tablet compatibility, Off-site support response time, Back office PC application compatibility, SIS import/export, Financial information export, Single database environment, Routed TCP/IP network, SIF 2.0 compliance, Student management functions, Local transaction storage, Reporting functions, Accounting data reporting, Sales tracking, Serving period reports, Transaction reports, Activity journal, Unique cashier screens, Menu item definition, Student purchase tracking, Prepayment functionality, Student specific notes, Free and reduced meal application software, Online prepayments software, Payment processing, Customer support, Payment service marketing kit, Temporary site access disablement, Staff meal accounts, Multiple deposits, Software support.
REQUIRED ATTACHMENTS
Certification Form, Company Identification Form, References and Experience, Federal Work Authorization Program (E-Verify) Addendum, Federal Work Authorization Program Affidavit, Felony Conviction Notification
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Francis Howell R-III School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 801 Corporate Centre Drive, O'Fallon, MO 63368. For questions, contact Matthew Bollwerk.
Where can I find more RFPs from Francis Howell R-III School District?
All active and historical solicitations from Francis Howell R-III School District are tracked and searchable. As a school agency, Francis Howell R-III School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification Form, Company Identification Form, References and Experience, Federal Work Authorization Program (E-Verify) Addendum, Federal Work Authorization Program Affidavit, Felony Conviction Noti. Review the full document from Francis Howell R-III School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Francis Howell R-III School District in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Bollwerk at (636) 851-4092. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: O'Fallon, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Point-of-sale meal accountability hardware, Point-of-sale software, Meal application software module, On-site setup, Implementation, Training, Phone support, Extended warranty pricing, Warranted equipment repairs, Software compatible with Infinite Campus and RevTrak, USDA/Missouri DESE compliant sof. Proposals should clearly address how each deliverable will be met.
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