Fayette County Request for Proposals #2522-P Asset Management Software - 2025
Fayette CountyCounty · Fayette County, GA- Due
- Jun 4, 2025
- Deadline passed
- Posted
- Apr 18, 2025
- Contract term
- 1 year
- Primary contact
- Sherry White
- (770) 305-5544
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THE 30-SECOND BRIEF
Fayette County is seeking proposals for an enterprise Geographic Information System (GIS) based Asset Management Software solution to enhance management across its Public Works Department, Water System, and Environmental Management assets. The proposed software will manage assets, track citizen requests, provide utility permitting in the county right-of-way, process work orders across multiple domains including roadway maintenance, water distribution, stormwater systems, capital improvement projects, and parts inventory management. The system requires capabilities for Esri ArcGIS, Tyler Munis, and Beacon integrations, mobile app access with offline mode, barcode/QR code tracking, condition scoring, and FEMA reporting. The initial term is one year with four additional one-year renewal terms. Proposals are due by June 4, 2025, and evaluation is based on technical merit (70 points) and price (30 points), with required insurance including general liability, automobile liability, workers' compensation, and cyber liability.
Project Team (10), Company's Background & Experience (10), Solution Functionality - Project Understanding (35), Implementation Approach & Timeline (15), Price (30)
SUMMARY
Fayette County is seeking proposals for an enterprise Geographic Information System (GIS) based Asset Management Software solution to enhance management across its Public Works Department, Water System, and Environmental Management assets.
The proposed software will manage assets, track citizen requests, provide utility permitting in the county right-of-way, process work orders across multiple domains including roadway maintenance, water distribution, stormwater systems, capital improvement projects, and parts inventory management. The system requires capabilities for Esri ArcGIS, Tyler Munis, and Beacon integrations, mobile app access with offline mode, barcode/QR code tracking, condition scoring, and FEMA reporting. The initial term is one year with four additional one-year renewal terms. Proposals are due by June 4, 2025, and evaluation is based on technical merit (70 points) and price (30 points), with required insurance including general liability, automobile liability, workers' compensation, and cyber liability.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Company Information Page
- Contractors Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Pricing sheet
- Solution Functionality Questionnaire
- Exceptions
- If any
- References form
- Signed addenda to this RFP
- Submit to
- Fayette County Purchasing Department, 140 Stonewall Avenue West, Suite 204, Fayetteville, Georgia 30214
- Duration
- 60 months
- Scope location
- Fayetteville, GA
Questions about this RFP
How do I respond to this RFP from Fayette County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Fayette County Purchasing Department, 140 Stonewall Avenue West, Suite 204, Fayetteville, Georgia 30214. For questions, contact Sherry White.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Fayette County in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sherry White at (770) 305-5544. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Team (10), Company's Background & Experience (10), Solution Functionality - Project Understanding (35), Implementation Approach & Timeline (15), Price (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Fayette County?
All active and historical solicitations from Fayette County are tracked and searchable. As a county agency, Fayette County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Information Page, Contractors Affidavit under O.C.G.A. § 13-10-91(b)(1), Pricing sheet, Solution Functionality Questionnaire, Exceptions, if any, References form, Signed addenda to this RFP. Review the full document from Fayette County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, GA. Review the full solicitation for detailed scope requirements.