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RFPCLOSED

Request for Proposal - Property & Casualty Insurance Broker Services

City of Leavenworth, City of Leavenworth, KS·City
May 30, 2025
Posted Date
Jun 30, 2025
Submission Deadline
3 year term
36 months duration
Leavenworth, KS

Summary

The City of Leavenworth is seeking proposals for Property & Casualty Insurance Broker Services. The RFP was distributed on May 30, 2025, with a submission deadline of June 30, 2025. Six proposals were received, and five were reviewed. The Reilly Company has been recommended as the top proposal based on experience, qualifications, approach, and cost-effectiveness.

Evaluation Criteria

Experience and qualifications, Capability of proposed approach to meet the needs of the City of Leavenworth, Cost effectiveness

Required Deliverables

Property & Casualty Insurance Broker Services, including marketing, negotiation, and ongoing services.

Required Attachments

RFP submitted by The Reilly Company

Required Staffing Roles

Primary Broker, Marketing Manager, Account Manager, Claims Manager

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Leavenworth?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2025.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Leavenworth?

Civic IQ tracks all active and historical solicitations from City of Leavenworth. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Leavenworth for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Leavenworth in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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