Essex County College Athletic Travel and Charter Bus Services RFP #8245
Essex County College, Newark, NJ·Higher Ed
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- Primary Contact
- Sheree Johnson
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- New Jersey or out of state
- Submission Address
- Essex County College, Purchasing Department, 303 University Ave., 6th Floor, Room #6109, Newark, New Jersey, 07102
SUMMARY
Essex County College is seeking proposals for Athletic Travel and Charter Bus Services to support athletics, academic programs, summer youth programs, student activity trips, and other approved College sponsored events on an "as needed" basis. Services include coach bus transportation, drivers, and fuel for scheduled trips and events.
EVALUATION CRITERIA
Vehicle Quality, Safety, and Amenities; Driver Qualifications and Professionalism; Service Reliability and Trip Execution; Cost Competitiveness and Transparency; Relevant Experience; Fleet Capacity and Operational Capability; Vendor Reputation and References; Managerial Support and Communication
REQUIRED DELIVERABLES
Coach bus transportation, Drivers, Fuel, Preliminary itinerary, Driver's lodging for overnight trips, Replacement transportation for breakdowns, Detailed description of procedures for handling emergencies, Breakdowns, Or delays.
REQUIRED ATTACHMENTS
Bidders Checklist, RFP Pricing Form, Response Sheet, Non-Collusion Affidavit, Statement of Ownership Disclosure, Affirmative Action Compliance Notice, Employee or Relative Disclosure Requirement Form, Mandatory Equal Employment Opportunity (EEO) Form, New Jersey Anti-Discrimination Provision, Americans with Disabilities Act of 1990, Questionnaire, Certification, Disclosure of investigation and actions involving bidder, Trade Reference, Consent to Thirty-Day Extension, Addendum(s), Vendor Registration Form, Bidder's Certification, W9 Form, Federally Funded Procurements, Certification Regarding Lobbying, Disclosure of Lobbying Activities, Certification of Non-Debarment For Federal Government Contracts, State of New Jersey Business Registration Certificate (BRC), Certificate of Liability Insurance, Disclosure of Investment Activities in Iran, Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Employee Information Report (Form AA-302)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Essex County College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 19, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Essex County College, Purchasing Department, 303 University Ave., 6th Floor, Room #6109, Newark, New Jersey, 07102. For questions, contact Sheree Johnson.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vehicle Quality, Safety, and Amenities; Driver Qualifications and Professionalism; Service Reliability and Trip Execution; Cost Competitiveness and Transparency; Relevant Experience; Fleet Capacity an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Essex County College?
All active and historical solicitations from Essex County College are tracked and searchable. As a higher ed agency, Essex County College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidders Checklist, RFP Pricing Form, Response Sheet, Non-Collusion Affidavit, Statement of Ownership Disclosure, Affirmative Action Compliance Notice, Employee or Relative Disclosure Requirement Form,. Review the full document from Essex County College for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Essex County College in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sheree Johnson. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New Jersey or out of state. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Coach bus transportation, Drivers, Fuel, Preliminary itinerary, Driver's lodging for overnight trips, Replacement transportation for breakdowns, Detailed description of procedures for handling emergencies, Breakdowns, Or delays.. Proposals should clearly address how each deliverable will be met.
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