Elbert County School District RFP No. 26.08 - Integrated School Security Camera and Video Management System 2026
Elbert County School District, GA·School
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- Primary Contact
- Clint Winter · (706) 408-0013
- Contract Term
- 5 years
- Scope Location
- Elberton, GA
- Submission Address
- Elbert County Board of Education, 50 Laurel Drive, Elberton, Georgia 30625
SUMMARY
The Elbert County School District is soliciting proposals for the provision, installation, configuration, testing, training, and ongoing support of a Verkada-based integrated security camera and video management system at Elbert County High School. The project involves replacing the existing legacy 106-camera system with current Verkada CD-series dome cameras, integrating with the cloud-based Verkada Command platform, and ensuring 5 years of licensing and subscription. Vendors must attend a mandatory walkthrough on October 1, 2026, submit proposals by October 9, 2026, and meet commercial general liability insurance minimums of $1,000,000.
EVALUATION CRITERIA
Cost Proposal 35%, Vendor Experience and References 25%, Technical Solution and System Features 20%, Implementation Plan and Support 20%
REQUIRED DELIVERABLES
Verkada CD-series dome cameras, Camera licenses, Command platform subscriptions, Cloud services, Mounting hardware, Network equipment
REQUIRED ATTACHMENTS
pricing workbook, supplemental forms
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Elbert County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Elbert County Board of Education, 50 Laurel Drive, Elberton, Georgia 30625. For questions, contact Clint Winter.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost Proposal 35%, Vendor Experience and References 25%, Technical Solution and System Features 20%, Implementation Plan and Support 20%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Elbert County School District?
All active and historical solicitations from Elbert County School District are tracked and searchable. As a school agency, Elbert County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: pricing workbook, supplemental forms. Review the full document from Elbert County School District for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Elbert County School District in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Clint Winter at (706) 408-0013. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Elberton, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Verkada CD-series dome cameras, Camera licenses, Command platform subscriptions, Cloud services, Mounting hardware, Network equipment. Proposals should clearly address how each deliverable will be met.
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