El Dorado Hills CSD Consolidated Services Agreement RFP26-01 2026
El Dorado Hills Community Services DistrictSpecial District · El Dorado Hills, CA- Due
- Mar 13, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Primary contact
- Cara Layne
- (916) 643-4379
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THE 30-SECOND BRIEF
The El Dorado Hills Community Services District (CSD) is soliciting proposals from qualified contract management firms to provide a single point of contact for park and facility services under a Consolidated Services Agreement (Contract No. RFP26-01). The selected firm will manage multiple third-party contractors for recurring services including landscaping, security, custodial/janitorial, pool maintenance, building monitoring, HVAC maintenance, weed control (grazing), and weed abatement. The district encompasses 28 square miles and manages 535 acres of land, including 31 parks and various facilities. Proposals must include a technical project approach, mandatory bidder qualifications (local office, experience, business license), and a separate cost proposal. A fixed-fee 'not to exceed' contract is anticipated. Proposals are due March 13, 2026, by 5:00 p.m.
Proposal Transmittal Letter, Mandatory Bidder Qualifications, Technical Project Approach, Cost Proposal Forms, Written Work Plan
Quantity of Requested Services Supported (30 points), Qualifications and Experience (20 points), Bid Amount (30 points), Technical Project Approach (20 points)
SUMMARY
The El Dorado Hills Community Services District (CSD) is soliciting proposals from qualified contract management firms to provide a single point of contact for park and facility services under a Consolidated Services Agreement (Contract No.
RFP26-01). The selected firm will manage multiple third-party contractors for recurring services including landscaping, security, custodial/janitorial, pool maintenance, building monitoring, HVAC maintenance, weed control (grazing), and weed abatement. The district encompasses 28 square miles and manages 535 acres of land, including 31 parks and various facilities. Proposals must include a technical project approach, mandatory bidder qualifications (local office, experience, business license), and a separate cost proposal. A fixed-fee 'not to exceed' contract is anticipated. Proposals are due March 13, 2026, by 5:00 p.m.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Proposal Transmittal Letter
- Mandatory Bidder Qualifications
- Technical Project Approach
- Cost Proposal Forms
- Written Work Plan
REQUIRED ATTACHMENTS
9- Attachment A District Locations
- Attachment 9.1.1 Landscape Services
- Attachment 9.1.2 Security Services
- Attachment 9.1.3 Janitorial Services
- Attachment 9.1.4 Pool Maintenance Services
- Attachment 9.1.5 Building Monitoring Services
- Attachment 9.1.6 HVAC Maintenance Services
- Attachment 9.1.7 Scope of Work Grazing Services
- Attachment 9.1.8 Scope of Work Weed Abatement
REQUIRED STAFFING
prime contractor, subcontractors
- Submit to
- 1021 Harvard Way, El Dorado Hills, CA 95762
- Scope location
- El Dorado Hills, CA
Questions about this RFP
How do I respond to this RFP from El Dorado Hills Community Services District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1021 Harvard Way, El Dorado Hills, CA 95762. For questions, contact Cara Layne.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including El Dorado Hills Community Services District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cara Layne at (916) 643-4379. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: prime contractor, subcontractors. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal Transmittal Letter, Mandatory Bidder Qualifications, Technical Project Approach, Cost Proposal Forms, Written Work Plan. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quantity of Requested Services Supported (30 points), Qualifications and Experience (20 points), Bid Amount (30 points), Technical Project Approach (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from El Dorado Hills Community Services District?
All active and historical solicitations from El Dorado Hills Community Services District are tracked and searchable. As a special district agency, El Dorado Hills Community Services District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A District Locations, Attachment 9.1.1 Landscape Services, Attachment 9.1.2 Security Services, Attachment 9.1.3 Janitorial Services, Attachment 9.1.4 Pool Maintenance Services, Attachment 9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from El Dorado Hills Community Services District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: El Dorado Hills, CA. Review the full solicitation for detailed scope requirements.