County Housing Document Digitization Services RFP CH-RFP-26-P-04 - St. Louis
Housing Authority of St. Louis county, Saint Louis, MO·Local Housing Authority
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- Reported Agency
- County Housing
- Primary Contact
- Manish Kadaboina
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- St. Louis, MO
- Submission Address
- [email protected]
SUMMARY
County Housing is seeking proposals for turnkey document digitization, electronic storage, and secure destruction services for approximately 3,000 banker boxes of records under solicitation CH-RFP-26-P-04. The scope of work includes record inventory, secure pickup and transportation, document preparation, scanning at a minimum of 300 DPI, OCR conversion, folder-level indexing, metadata capture, quality assurance, and secure cloud-based document repository hosting with web-based access, audit logs, and role-based permissions. The project encompasses scanning approximately 2,100 boxes and secure destruction of approximately 900 boxes, with Certificates of Destruction required. Proposals are due by October 12, 2026, at 2:00 PM Central Standard Time. The contract term is 12 months, with an anticipated multi-year agreement.
EVALUATION CRITERIA
Proposed Costs (20 points), Demonstrated Understanding of Requirements (10 points), Quality of Technical Approach and Services Proposed (10 points), Demonstrated Technical Capabilities and Project Management Plan (20 points), Demonstrated Relevant Experience and Past Performance (30 points), Overall Quality, Organization, Completeness, and Professional Appearance (10 points)
REQUIRED DELIVERABLES
Searchable PDF files, OCR text layer, Metadata/index files, Cloud repository access, Inventory reports, Progress reports, Certificate of Destruction, Final project report, Security and Compliance
REQUIRED ATTACHMENTS
Attachment A (Form of Proposal), Attachment C (HUD 5369-C), Attachment D (Profile of Firm Form)
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Housing Authority of St. Louis county?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Manish Kadaboina.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (20 points), Demonstrated Understanding of Requirements (10 points), Quality of Technical Approach and Services Proposed (10 points), Demonstrated Technical Capabilities and Project Man..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Housing Authority of St. Louis county?
All active and historical solicitations from Housing Authority of St. Louis county are tracked and searchable. As a local housing authority agency, Housing Authority of St. Louis county regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A (Form of Proposal), Attachment C (HUD 5369-C), Attachment D (Profile of Firm Form). Review the full document from Housing Authority of St. Louis county for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Housing Authority of St. Louis county in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Manish Kadaboina. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Louis, MO. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Searchable PDF files, OCR text layer, Metadata/index files, Cloud repository access, Inventory reports, Progress reports, Certificate of Destruction, Final project report, Security and Compliance. Proposals should clearly address how each deliverable will be met.
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